Executive Assistant to Director

Job Description:

Position:       Executive Assistant to Director

Location:      Vile Parle - Mumbai

Experience:   5 - 6 Years

Industries:    Pharma - API

Responsibilities:

• Strategic Executive Support

• Act as an extension of the Director’s office to drive execution of strategic initiatives.
• Manage priorities, commitments, and leadership schedules aligned with business goals.
• Anticipate business needs and proactively prepare relevant insights and materials.
• Support high-level decision-making by organizing structured information and analysis.
• Cross-Functional Leadership Coordination
• Ensure strong follow-up with Plant teams, Marketing teams, vendors, and cross-functional stakeholders.
• Monitor action items from leadership meetings and ensure timely closure.
• Coordinate execution of critical projects across departments.
• Act as a bridge between management and operational teams to ensure alignment.
• Data Validation & Decision Support
• Collect, validate, and analyse business data received from marketing, operations, and other functions.
• Provide analytical summaries and insights to support strategic decisions.
• Identify gaps, risks, or inconsistencies in information before presenting to Director.
• Assist in preparing business reviews, dashboards, and performance reports.
• Market Research & Industry Intelligence
• Conduct market research related to API industries.
• Monitor competitor activities, sourcing trends, and market developments.
• Provide strategic inputs based on industry trends and market analysis.
• Support leadership in evaluating new business opportunities.
• Communication & Stakeholder Management
• Represent the Director’s office in communications with internal and external stakeholders.
• Draft executive-level emails, presentations, and business documents.
• Maintain professional relationships with vendors and leadership teams.
• Ensure clear communication flow between Director and teams.
• Confidential Documentation & Governance
• Handle sensitive business information with strict confidentiality.
• Maintain structured records, presentations, and executive documentation.
• Prepare Minutes of Meetings (MOM) and track action execution.
• Executive Operations & Logistics
• Manage calendar, travel planning, and leadership engagements.
• Support coordination of management meetings, strategic reviews, and corporate events.

Required Skills:

• Strong analytical and data interpretation skills.

• Excellent interpersonal and stakeholder management abilities.
• Strong decision-making capability based on validated information.
• Market research and business intelligence capability.
• High ownership mindset and proactive working style.
• Exceptional organizational and follow-up skills.
• Advanced MS Office proficiency (Excel, PowerPoint, Outlook).
• High confidentiality and professional integrity.

Required Qualification: - Any Graduation

Salary :- Upto 9.00 LPA

If you are interested in this opening, please send updated resume on same mail with following details.

Total No. of Years Experience: -

Current CTC: -

Expected CTC: -

Notice Period: -