Yahan aapke bataye gaye experience (5 se 8 saal) aur skills ke mutabik HR Executive / Senior HR Executive ka ek professional Job Description (JD) taiyar hai. Isme aapke saare points jaise payroll software, compliance (PF/ESIC), contract manpower, aur plant housekeeping ko acche se cover kiya gaya hai.

Job Description: HR Executive / Senior HR Executive

Job Title: HR Executive / Senior HR Executive

Experience Required: 5 to 8 Years

Department: Human Resources & Administration

Location: [Insert Location]

Industry: Manufacturing / Plant / Corporate (As applicable)

Job Purpose

We are looking for an experienced and detail-oriented HR Professional to manage daily HR operations, plant administration, statutory compliances, and contract manpower management. The ideal candidate will bridge the gap between management and employees, ensuring smooth plant/office operations and 100% legal compliance.

Key Responsibilities & Duties

1. Contract Manpower & Attendance Management

• End-to-End Handling: Manage on-site contract manpower, including their daily deployment and coordination with contractors.

• Attendance Tracking: Overlook daily attendance, shift rosters, and overtime (OT) calculations for both on-roll and contract workers.

• Bill Verification: Thorough checking and verification of contractor invoices, attendance sheets, and wage sheets before final approval.

2. Statutory Compliance, PF & ESIC

• Registration Process: Handling the registration process for new employees under PF and ESIC portals.

• Challan Generation: Timely generation of monthly PF and ESIC challans and ensuring error-free submissions.

• Legal Registers: Maintenance and updating of all statutory registers and forms as per the Factories Act, Labor Laws, and Minimum Wages Act.

3. Payroll & MIS Management

• Payroll Operations: Processing monthly salaries using Payroll Software (e.g., Spine, Matrix, GreytHR, or Excel-based systems).

• Leave Management: Tracking and updating leaves, absences, and full & final (F&F) settlements.

• Daily MIS Reporting: Preparing and maintaining daily/weekly/monthly Management Information Systems (MIS) reports regarding manpower, attrition, and absenteeism for the leadership team.

4. Recruitment & Onboarding

• Sourcing, screening, and shortlisting candidates for open positions (both staff and worker levels).

• Conducting interviews, salary negotiation, and managing the complete onboarding and induction process.

5. Plant Administration & Daily Routine Work

• Plant Housekeeping (HK): Monitoring plant cleanliness, housekeeping staff performance, and maintaining hygiene standards across the premises.

• Daily Routine: Handling day-to-day employee grievances, workplace discipline, and general admin tasks to ensure smooth plant functioning.

Required Skills & Qualifications

• Education: MBA in HR, Post Graduate Diploma in Personnel Management (PGDPM), or a Graduate degree with relevant extensive experience.

• Experience: 5–8 years of core experience in HR operations, preferably in a manufacturing plant or industrial setup.

• Software Skills: Hands-on experience with Payroll Software and advanced knowledge of MS Excel (VLOOKUP, Pivot Tables for MIS).

• Portals: Strong practical knowledge of the EPFO portal and ESIC portal.

• Soft Skills: Excellent communication, negotiation, and conflict-resolution skills. Ability to handle labor/worker-level challenges firmly yet empathetically.