Assistant Manager – Accounts Receivable (AM AR)

Job Description:

Role Overview:

The Assistant Manager – Accounts Receivable (AM AR) will manage end-to-end AR operations including invoicing, collections, reconciliation, and reporting. The role requires strong analytical ability, advanced Excel skills, and logical thinking to drive data-backed decisions, improve processes, and ensure healthy cash flow.

Roles and Responsibilities:

Accounts Receivable Management

• Oversee invoicing, billing, and collections processes

• Ensure timely and accurate invoice generation

• Monitor aging reports and take proactive actions

Collections & Cash Flow

• Follow up on outstanding receivables and ensure timely collections

• Work towards reducing DSO and improving cash flow

• Analyze payment patterns and identify collection risks

MIS & Reporting (Key Focus Area)

• Prepare and maintain detailed MIS reports for management

• Generate daily/weekly/monthly AR dashboards

• Analyze trends in receivables, aging, and collections

• Provide actionable insights based on data analysis

Reconciliation & Problem Solving

• Perform customer account reconciliations

• Identify discrepancies and resolve them using logical analysis

• Investigate complex billing/payment issues

Excel & Data Handling (Critical Requirement)

• Use advanced Excel functions (Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, etc.)

• Handle large datasets efficiently

• Build automated reports and trackers

Team Management

• Supervise AR team members

• Allocate work and monitor performance

• Train team on reporting and process improvements

Client Coordination

• Communicate with clients for collections and issue resolution

• Handle escalations professionally

• Coordinate with internal teams (Sales, Operations)

Compliance & Controls

• Ensure adherence to internal policies and audit requirements

• Maintain proper documentation for audits

Qualifications and Skills:

• 5–8 years of AR / O2C experience

• Strong MIS reporting and data analysis experience

• Advanced Excel skills (mandatory)

• Strong logical thinking and problem-solving ability

• Good communication and stakeholder management skills

• Experience with ERP systems (SAP/Oracle/NetSuite, etc.) will be added advantage

Preferred Skills:

• Experience in handling international clients

• Knowledge of GST / taxation

• Process improvement and automation exposure

KPIs / Performance Metrics:

• DSO reduction

• Collection efficiency

• Accuracy and timeliness of MIS reports

• Quality of data analysis and insights

• Aging control and dispute resolution time