Executive Assistant/ Personal Secretary

Job Description:

Job Title:-Executive Assistant/ Personal Secretary
Location: Bhilai
Reporting To: CEO

Job Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant/ Personal Secretary to support senior leadership. The ideal candidate will act as a trusted partner, managing schedules, communications, and administrative tasks while ensuring smooth day-to-day operations.

Key Responsibilities
 Calendar & Schedule Management
o Manage and coordinate executive calendars, meetings, and appointments
o Prioritize scheduling conflicts and ensure optimal time management
 Communication Management
o Serve as the primary point of contact between the executive and internal/external stakeholders
o Draft, review, and manage emails, reports, and correspondence
 Meeting Coordination
o Prepare agendas, presentations, and briefing materials
o Take meeting minutes and follow up on action items
 Travel & Logistics
o Arrange domestic and international travel, including flights, accommodations, and itineraries
o Manage travel expenses and reimbursements
 Administrative Support
o Maintain confidential records and files
o Handle office management tasks and support cross-functional teams
 Project Support
o Assist in managing special projects and initiatives
o Track progress and provide status updates to leadership

Required Qualifications
 Bachelor’s degree or equivalent experience
 2– 3 years of experience in an Executive Assistant/ Personal Secretary or similar role
 Strong proficiency in Microsoft Office / Google Workspace
 Excellent verbal and written communication skills
 High level of discretion and confidentiality