Admin Manager ( Manufacturing)

Job Description:

Role Summary

The Admin Manager is responsible for overseeing and managing all administrative functions within the manufacturing facility, including canteen operations, employee transport, housekeeping, security services, vendor management, and procurement of consumables. The role ensures smooth day-to-day operations, cost control, compliance, and a safe and efficient workplace environment.

Key Responsibilities

1. Canteen Management
   • Supervise canteen operations to ensure quality, hygiene, and timely food service
   • Ensure compliance with food safety and hygiene standards
   • Monitor vendor performance and manage contracts
   • Control food costs and wastage
   • Address employee feedback and grievances

2. Transport Management

• Plan and manage employee transportation (buses, vans, etc.)
• Optimize routes and schedules for efficiency and cost-effectiveness
• Ensure vehicle maintenance, safety compliance, and documentation
• Coordinate with transport vendors and monitor service quality
• Handle transport-related employee issues

3. Housekeeping Management

• Ensure cleanliness and upkeep of plant, offices, and common areas
• Implement housekeeping standards and schedules
• Monitor housekeeping staff and vendor performance
• Ensure availability of cleaning materials and consumables
• Conduct regular audits and inspections

4. Security Management

• Oversee plant security operations (gates, surveillance, guards)
• Ensure adherence to security protocols and access control
• Manage security vendors and guard deployment
• Investigate incidents, theft, or breaches
• Maintain visitor management systems and records

5. Vendor & Service Management

• Identify, evaluate, and onboard service vendors
• Negotiate contracts, SLAs, and pricing
• Monitor vendor performance and compliance
• Ensure timely payments and documentation
• Maintain strong vendor relationships

6. Consumables Procurement

• Manage procurement of administrative consumables (stationery, pantry items, cleaning materials, etc.)
• Maintain inventory and ensure timely replenishment
• Optimize costs through vendor negotiation and bulk purchasing
• Track usage and reduce wastage

7. Compliance & Safety

• Ensure compliance with statutory and company policies
• Support EHS (Environment, Health & Safety) initiatives
• Maintain records and documentation for audits
• Ensure safety standards in transport, canteen, and facilities

8. Budgeting & Cost Control

• Prepare and manage admin budgets
• Track expenses and identify cost-saving opportunities
• Ensure cost efficiency across all admin functions

9. Team Management

• Lead and supervise admin staff and contract workforce
• Provide training and performance monitoring
• Ensure discipline and productivity

Key Skills & Competencies

• Strong organizational and multitasking skills
• Vendor negotiation and contract management
• Knowledge of facility management and statutory compliance
• Problem-solving and decision-making ability
• Leadership and team management
• Good communication and interpersonal skills

Qualifications & Experience

• Graduate / Postgraduate (MBA preferred)
• 5–10+ years of experience in administration in a manufacturing or industrial environment
• Experience handling multiple facility functions is essential

Key Performance Indicators (KPIs)

• Cost control and budget adherence
• Vendor performance and SLA compliance
• Employee satisfaction (canteen, transport, facilities)
• Audit and compliance scores
• Incident reduction (security/safety)