Billing Executive

Job Description:

The Billing Executive is responsible for managing and overseeing the billing and invoicing activities. This role involves collaborating with project managers, engineers, and finance teams to ensure accurate and timely billing processes. The Billing Executive will play a crucial role in maintaining financial records, tracking project costs, and ensuring compliance with project contracts and specifications.

Key Responsibilities:

Billing and Invoicing:

• Generate accurate and timely invoices for MEP projects based on contract terms and project milestones.

-Verify the completeness and accuracy of supporting documentation before invoicing.

• Coordinate with project managers and engineers to obtain necessary information for billing.

Cost Tracking:

• Monitor project costs, including materials, labor, and other expenses, to ensure accurate invoicing.

-Collaborate with project teams to address any discrepancies or changes in project scope affecting billing.

 Contract Compliance:

• Ensure that all billing activities comply with the terms and conditions outlined in project contracts.
• Collaborate with legal and project management teams to resolve any contractual issues impacting billing.

 Documentation and Record Keeping:

• Maintain organized and up-to-date records of all billing-related
• Prepare and maintain reports on billing activities, project costs, and revenue projections.

 Client Communication:

• Address client inquiries regarding billing and invoices promptly and

Work closely with clients to resolve any billing-related concerns or discrepancies.

Coordination with Finance:

• Collaborate with the finance department to reconcile accounts receivable and ensure accurate financial reporting.
• Assist in the preparation of financial statements related to MEP

Quality Assurance:

• Conduct regular reviews of billing processes to identify and implement improvements.
• Ensure compliance with industry standards and best practices in billing for MEP projects.

Ad Hoc Tasks:

-Undertake any other tasks or responsibilities related to billing and finance as assigned by the management.

Desired profile of the candidate: 

• Proven experience in billing, invoicing, or financial roles, preferably in the construction or MEP industry.
• Strong knowledge   of  accounting   principles   and   project finance.
• Excellent attention to detail and organizational
• Proficient in relevant software applications, such as MS Excel and accounting software. 
• Strong communication and interpersonal skills.

Basic / UG Qualification : Diploma / bachelor’s degree with experience in relevant field OR Equivalent & Satisfactory work experience in relevant field