Admin & HR

Job Description:

Roles & Responsibilities:

General Administration
 Oversee daytoday administrative operations across assigned branches.
 Coordinate vendor bills, documentation, and followups with HO for timely payment clearance.
 Manage office inventory, stationery, courier services, cleaning materials, and support staff attendance.
 Coordinate logistics for employee induction and training programs including travel, accommodation, and refreshments.
 Conduct regular branch visits to review administrative effectiveness and resolve operational issues.

Infrastructure & Facilities Management
 Coordinate maintenance and resolution of infrastructure issues across branches including electrical, AC, plumbing, networking, and minor renovations.
 Liaise with vendors for setup and maintenance during new branch openings or infrastructure upgrades.
 Identify, onboard, and manage facility vendors for new and existing branches.
 Ensure proper upkeep, hygiene, functionality and safety standards of office facilities and equipment.

HR, Compliance & IT Support
 Coordinate recruitment activities at the location level, including interview scheduling and feedback sharing.
 Follow up and coordinate with HO HR teams for appointment letters, documentation, reference number generation, and joining formalities within defined TAT.
 Ensure completion of employee onboarding, including biometric activation and employee code generation.
 Manage exit formalities, resignation communication, exit documentation, and absconding processes.
 Support employee engagement initiatives at branch level and act as a whistleblower by escalating concern to Regional HR as required.
 Ensure statutory compliance including PT, ESIC coordination, Employment Exchange filings, Labour Welfare Fund, and Shops & Establishment renewals.
 Ensure statutory notices, policies, and registers are properly maintained and displayed.
 Act as a single point of coordination with IT teams for system, printer, scanner, networking, CCTV, and asset management support.

Eligible Candidate Profile
 Graduate/Postgraduate in Human Resources, Business Administration, or related discipline.
 4–5 years of experience in HR Operations, Administration, and Compliance, preferably in a multi-branch or regional setup.
 Hands-on experience in recruitment coordination, onboarding, exit formalities, and HR documentation.
 Good understanding of statutory compliances (PT, ESIC, Shops & Establishment, Labour Welfare, Employment Exchange, etc.)
 Experience in vendor management, branch administration, and facility coordination.
 Ability to coordinate effectively with HO teams, Regional HR, vendors, and branch stakeholders.
 Proficient in MS Excel, MS Office, and basic HR systems.
 Strong communication, coordination, and followup skills.
 Ability to manage multiple locations and priorities within defined TATs.
 Willingness to travel frequently across branches within the assigned region.
 Selfdriven, detailoriented, and capable of handling operational responsibilities independently.