We are hiring Executive Assistant for MNC Pharmaceutical at Mumbai

Job Description:

• Designation – Executive Assistant
• Qualification – Graduate
• Work Timings – 9 hours
• Working Days – Monday to Friday 
• Work Location –  Kurla Mumbai
• Salary (Min & Max) – Best in industry
• Experience – 3+ years

Note: This role will be on payroll of Talisman HR Solutions
Auto renewable contract based on performance

Job Summary

The Executive Assistant will provide high-level administrative and operational support to senior leadership, ensuring smooth day-to-day coordination, effective communication, and efficient management of executive priorities. The role requires strong organizational skills, professionalism, discretion, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Provide administrative support to senior leadership, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare, review, and organize presentations, reports, correspondence, and other business documents with a high degree of accuracy and professionalism.
• Coordinate internal and external meetings, including agenda preparation, meeting minutes, and tracking follow-up actions.
• Act as a liaison between leadership and internal/external stakeholders to ensure effective communication and collaboration.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Manage expense reports, invoices, and other administrative or procurement-related activities as required.
• Support event coordination, leadership visits, and business reviews when needed.
• Maintain organized records, documentation, and filing systems for easy access and retrieval.
• Assist in special projects and other executive support activities as assigned.

Qualifications & Experience

• Bachelor’s degree in Business Administration or any related field.
• 3+ years of experience in an Executive Assistant, Administrative Coordinator, or similar role, preferably within a corporate or global organization.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Ability to work independently and manage complex tasks with minimal supervision.
• High level of professionalism, integrity, and confidentiality.
• Strong interpersonal and stakeholder management skills.

Preferred Skills

• Experience working in a fast-paced corporate environment.
• Exposure to supporting senior leadership or cross-functional teams would be an advantage.

Interested candidates share resume on talent@talismanstaffing.com or WhatsApp 8828121067