Secretary to Managing Director (MD) at Baner in Pune

Job Description:

Qualification: Bachelor’s degree in Business Administration, Management, or related field.
Experience: minimum 6 to 10 years of experience as an Executive Assistant/Secretary to senior leadership or CXO level from any automotive, electronics, engineering, or technology-driven organizations.
Work Location: Baner in Pune

Job Summary:
We are seeking a highly organized and proactive Secretary to the Managing Director (MD) to provide high-level administrative and executive support.
The ideal candidate will be responsible for managing the MD’s schedule, coordinating meetings, handling confidential communication, and ensuring seamless executive operations.
This role requires strong organizational skills, professionalism, discretion, and the ability to coordinate effectively across functions.

Key Responsibilities:
Manage and maintain the MD’s calendar, appointments, meetings, and travel schedules.
Coordinate internal and external meetings, prepare agendas, minutes of meetings (MOM), and follow up on action items.
Handle confidential correspondence, emails, reports, presentations, and official documents.
Act as a point of contact between the MD and internal/external stakeholders.
Support in preparing MIS, presentations, reports, and business-related documentation.
Coordinate with cross-functional teams for timely execution of tasks and strategic initiatives.
Maintain records, files, and important business documents with confidentiality.
Organize business travel, accommodation, reimbursements, and logistics for the MD.
Ensure smooth day-to-day executive operations and prioritize tasks effectively.

Required Skills:
Excellent communication, coordination, and interpersonal skills.
Strong proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
High level of confidentiality, professionalism, and multitasking ability.
Strong organizational and time management skills.

Preferred Candidate Profile:
Experience in manufacturing, electronics, automotive, or engineering industry preferred.
Ability to work in a fast-paced environment and manage multiple priorities efficiently.