Job Description:

 

Candidate must be from the surrounding locations only, i.e., Kadi, Kalol, Mahesana, etc.
Gender : Male 

Job Purpose

Will be responsible for handling the entire gamut of HR, IR & Administration services at the Corporate office as well as other premises, including office locations and factory.

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Responsibilities

1. Job Portal Management

• Ability to handle Job Portals like Naukri, Indeed, LinkedIn, etc.

2. HR Roles

• Recruitment Process

• Screening CV's

• Interview Coordination

3. Complete Joining Formalities of New Employees

• Send Offer Letter

• Confirm DOJ

• Facilitate Computer, Stationery, Mail ID, Mobile Phone, Internet, Empower

• Provide Policy Manual & Appointment Letter

• Coordinate induction training for new joiners

• Monitor daily attendance

4. HRMS & ERP

• Need manage HRMS & ERP software for HR requirements.

5. Recruitment & Training

• Recruit and train and allocate responsibilities to new joinee.

6. Employee Records

• Responsible to maintain records and compile reports concerning personnel-related data of employees and other professional data such as hires, transfers, performance appraisals, and absenteeism rates.

7. Employee Grievances

• Ensure speedy redressal of grievances in coordination with Department Heads.

8. Payroll & Benefits

• Ensure that services to all employees in the areas of wage/salary, disbursal of benefits etc. is handled in TAT Time.

9. Time Office Management

• Manage Time Office and ensure proper leave and salary administration.

10. Statutory Compliance

• Provide human resource generalist services, including compliance with regulatory agencies and maintain all statutory registers (i.e. ESIC, PF & all other statutory compliance as per labor law).

11. Budget Management

• Follow budgets for personnel and admin operations.

12. Travel Support

• Assisting Service team in Ticket booking as and when required.

13. Facility Administration

Responsible for facility administration and housekeeping activities of the organization, which will include:

• Maintaining cleanliness and hygiene at workplace

• Availability of stationery

• Machinery

• Furniture

• Fixtures

• Other basic resources

14. Maintenance

• Responsible for general repairs and maintenance required at office & Factory.

15. Employee Documentation

Responsible for issuing:

• Offer Letter

• Appointment Letter

• Increment Letter

• Promotion Letter

• Termination Letter

• Show Cause Notice

• Reliving Letter

16. Full & Final Settlement

• Responsible for preparing Full and Final and clearance the same within time.

17. UAN / ESIC / PF

• Assist in generating UAN number, ESIC number and also in PF withdrawal.

18. Contractor Documentation

Maintaining file of each contractor with following documents:

• Contract document or Work Order

• PF Code

• ESIC Registration

• EC Policy (if applicable)

• Contractor Details

• PF Challans

• Half-yearly and yearly returns

• Letters issued to contractor

• Letters received from contractors

• Show Cause, etc.

19. Employee ID Cards

• Issue ID card to employee.

20. Vendor Management

• Responsible to deal with vendors to provide general facilities to employees such as workplace hygiene & cleanliness, food service (if any), transportation service etc.

21. Performance Evaluation

• Assist Management and Departmental Heads in performance evaluation (KRA-KPI) as per the evaluation system of the organization.

22. Security Management

• Monitor & improve the security services of the office and ensure that the company property is well protected, without any loss.

23. Inventory & Asset Management

• Monitor inventory of factory supplies and purchasing of new office material with attention to budgetary constraints.

• Tag the assets and maintain assets register.

24. Cost Monitoring

• Monitor costs and expenses of Service Department employees related to assist in budget preparation.

25. Facility Operations

• Oversee facilities services and maintenance activities.

• Ensure operations adhere to policies and regulations.

26. Additional Responsibilities

• Responsible for assisting with any additional tasks as assigned by the Company.

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Requisite Skills

• Manage HRMS & ERP software

• Confident and assertive

• Excellent client-interfacing skills

• Administrative skills

• Excellent communication skills (written and verbal)

• Analytical skills

• Attentiveness to details

• Good listening

• Knowledge of functioning of businesses

• Self-grooming, logical reasoning and self-motivation

• MS Office proficiency

• Ability to handle confidential information with tact and discretion

• Ability to comprehend and analyze relevant industries for industry insights and trends

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Desired Skills

• Ability to perform under pressure

• Being performance-driven and focused on results

• Ability to self-motivate and motivate others

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Education

• Graduate in any discipline.

• PG/MBA in HR is preferred.

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