EA to Director

Job Description:

Job Summary

We are looking for a highly organized and proactive Executive Assistant to the Director with 6+ years of experience in executive support. The ideal candidate should possess exceptional communication, organizational, and problem-solving skills while being proficient in modern AI tools to enhance productivity, automate routine tasks, and prepare high-quality business documentation. The candidate will be responsible for managing the Director's office, coordinating with internal and external stakeholders, and ensuring seamless day-to-day operations.

Key Responsibilities

• Manage the Director's calendar, meetings, appointments, and travel arrangements.
• Coordinate and prioritize daily activities, ensuring efficient time management.
• Draft professional emails, business correspondence, presentations, reports, and meeting minutes.
• Handle confidential documents and sensitive business information with discretion.
• Prepare presentations, MIS reports, dashboards, and executive summaries.
• Coordinate with department heads, clients, vendors, and business partners.
• Track action items and follow up with stakeholders to ensure timely completion.
• Organize board meetings, leadership meetings, and prepare agendas and MOMs.
• Maintain records, files, contracts, and official documentation.
• Conduct internet and market research as required by the Director.
• Support business planning, event coordination, and special projects.
• Manage expense reports, reimbursements, and administrative tasks.

Required Skills

• Excellent verbal and written communication.
• Strong business correspondence and documentation skills.
• Advanced Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Calendar and travel management.
• Meeting coordination and minute preparation.
• Strong follow-up and stakeholder management.
• Confidentiality and professional ethics.
• Excellent organizational and multitasking abilities.
• Strong analytical and problem-solving skills.
• Time management and attention to detail.
• Ability to work independently in a fast-paced environment.
• ChatGPT, Microsoft Copilot, Google Gemini, Claude or similar AI assistants.
• AI for email drafting, document creation, report generation, and business communication.
• AI-based data summarization and research.
• AI tools for scheduling, workflow automation, and task management.
• Ability to verify AI-generated content for accuracy and professionalism.

Educational Qualification

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• MBA or Executive Assistant certification will be an added advantage.