Procurement Head -Mumbai
Job Description:
Role Purpose & Mandate
We are looking for a hands-on Procurement Head who can run a tight, transparent, and cost-disciplined procurement function — ensuring every project site receives the right material and contracted service, on time, at the right price and quality, while protecting project budgets and building a dependable, well-negotiated vendor and contractor base.
Key Mandate
The mandate covers five key pillars:
- Indent & Requirement Verification
Own the intake and verification of material and service requisitions from every site, checking them against live stock and actual project requirements before any processing begins. - Sourcing, Negotiation & Contracting
Source and evaluate vendors and contractors, negotiate commercial terms, and verify and approve every Purchase Order and Work Order before release. - Budget, Billing & Cost Control
Check project procurement budgets before approving spend, and verify and approve contractor and material bills strictly against work actually executed or material actually received. - Store, Site & Team Oversight
Monitor store activity and receipt record-keeping, conduct site visits to verify material supply, contract work and store discipline, and execute and monitor the day-to-day work of the procurement team. - Market Intelligence & Process Improvement
Track new products, vendors and execution methods through market research and trade exhibitions, and continuously identify opportunities to reduce cost and time without compromising quality. - Detailed Scope of Work
2.1 Procurement Processing & Verification
- Verify material indents received from project sites before releasing them for further processing.
- Verify service requisitions received from project sites before releasing them for further processing.
- Cross-check every material requirement against stock available across all sites to avoid duplicate or unnecessary purchases.
- Verify and approve Purchase Orders and Work Orders in line with negotiated terms and approved budgets.
2.2 Vendor, Contractor & Billing Management
- Lead commercial negotiations with vendors and contractors for material supply and contracted work.
- Conduct regular meetings with vendors and contractors to keep procurement activities moving and resolve issues at an early stage.
- Verify and approve contractor bills strictly against work actually executed on site.
- Verify and approve material bills strictly against material actually procured and received.
- Source and onboard new agencies for material supply and contracted work, building a dependable vendor and contractor base over time.
2.3 Budget & Financial Discipline
- Check and verify each project's procurement budget before approving further spend.
- Monitor the complete petty cash system at site/procurement level and maintain accurate records.
- Prepare monthly procurement reports covering spend, savings, vendor performance and open items.
2.4 Team, Store & Site Oversight
- Execute and monitor all procurement-related activities carried out by the team, ensuring nothing remains unresolved.
- Monitor store activity and ensure accurate record-keeping for every material receipt.
- Conduct regular site visits to verify material supply, contracted work quality and store-level discipline.
- Conduct a weekly joint review meeting between the Procurement and Construction teams to maintain alignment and resolve pending issues.
2.5 Market Research & Continuous Improvement
- Research new products available in the market that can improve quality, reduce cost or accelerate construction.
- Attend relevant exhibitions and trade fairs to stay updated on new products, technologies and suppliers.
- Research and analyse new methods of work execution that can save cost and time, and recommend adoption where relevant.
- Candidate Profile
3.1 Non-Negotiable Requirements
- 8–14 years of experience in procurement/purchase functions, ideally within real estate, construction or infrastructure.
- Demonstrated experience in direct vendor and contractor negotiations and closing commercially sound terms.
- Hands-on experience in verifying and approving Purchase Orders, Work Orders and contractor/material bills against actual work executed or material received.
- Experience in procurement budget ownership, including petty cash management and monthly MIS reporting.
- Willingness and ability to travel frequently across project sites for verification and vendor oversight.
- Strong team management and coordination skills, with the ability to manage a lean procurement and stores team and maintain a regular review cadence with the construction team.
3.2 Strongly Preferred
- Prior experience with a real estate developer, EPC contractor or large construction-materials organisation.
- Working knowledge of construction materials, specifications and typical site execution sequencing.
- Exposure to digitised procurement and inventory systems, including ERP, indent-tracking or store-management software.
- A proven track record of sourcing new vendors or products that have measurably reduced project costs or timelines.
- Familiarity with RERA-related documentation and audit expectations around procurement records.
3.3 Explicitly Not the Fit
- A pure back-office purchase-order processor with no experience in direct vendor/contractor negotiation or management.
- Someone uncomfortable with frequent, hands-on site travel and physical verification work.
- A profile with no exposure to budget ownership, bill verification or cost-control accountability.
Position Title:
Procurement Head
Reports To:
COO
Direct Reports:
Leads the in-house procurement and stores team across sites; coordinates with site engineers, contractors and vendors.
Scope of Portfolio:
Material and service procurement, vendor and contractor management, and store operations across all project sites, including plotted land, residential and commercial projects.
Location:
Mumbai (on-site/hybrid; frequent site travel across MMR project locations)
Experience Band:
8–14 years in procurement/purchase functions, including team and vendor management, ideally within real estate or construction.
Employment Type:
Full-time, Leadership Grade
Competency Framework
- Procurement Rigour
Definition:
Ensures every indent, Purchase Order (PO), and Work Order (WO) is verified against the actual requirement and available stock before approval.
Evidence to Probe For:
- Can explain their complete indent-to-PO verification process.
- Demonstrates a structured approach to requirement and stock verification.
- Negotiation & Vendor Management
Definition:
Secures favourable commercial terms and builds a dependable, well-priced vendor and contractor base.
Evidence to Probe For:
- Specific examples of negotiated savings.
- Examples of vendor terms, pricing or payment conditions they improved.
- Experience in building and managing a strong vendor/contractor network.
- Budget & Cost Control
Definition:
Tracks procurement spend against project budgets and identifies billing discrepancies before payment.
Evidence to Probe For:
- Can describe a bill or PO they identified and corrected.
- Examples of controlling procurement costs or preventing unnecessary expenditure.
- Experience with budget tracking and cost reporting.
- Site & Store Discipline
Definition:
Maintains accurate store records and personally verifies site-level material supply and work quality.
Evidence to Probe For:
- Examples of site visits that uncovered discrepancies or issues.
- Experience identifying material shortages, quality issues or store-related gaps.
- Understanding of site-level material receipt and inventory controls.
- Market & Process Awareness
Definition:
Actively tracks new products, vendors and execution methods to reduce cost or improve project timelines.
Evidence to Probe For:
- Specific examples of a new product, method or vendor they identified.
- Measurable impact on cost, quality or execution timelines.
- Experience attending exhibitions, trade fairs or conducting market research.
- Cross-Functional Coordination
Definition:
Keeps procurement and construction teams aligned through structured and regular reviews.
Evidence to Probe For:
- Examples of resolving procurement-related conflicts with project/site teams.
- Experience conducting regular Procurement–Construction review meetings.
- Ability to coordinate between procurement, stores, construction, vendors and contractors.
Key Skills :
Company Profile
Organization was established in 1976 as a private, residential and commercial developer in Mumbai. Their emphasis on classified living spaces, nestled among the greenery of western suburbs, has evolved into an illustrious signature over the last 4 decades. Their priority is always to bring a fine balance between expertise and services to deliver projects par excellence. With the second generation of the family setting a firm foothold in the company and in the industry, the Organization has grown into newer dimensions and industries.
The Organization's Wedevelopment is a novel concept started in the year 2017 in the space of Redevelopment. Wedevelopment is an innovative society-centric process created through extensive research and getting executed through a unique collaboration of empaneled experts. It is in short a complete system to manage the end-to-end process of Self Redevelopment in a hassle-free way.
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