Purchase & Sales Coordinator

Job Description:

Role Summary

Responsible for handling purchase and sales invoices, maintaining purchase and sales records, coordinating with vendors and customers, maintaining trackers and records, and coordinating with Purchase, Sales and Accounts teams.

KRA: Task / Activities

• Handle purchase and sales invoices.
• Maintain purchase/sales records.
• Check invoices and documents for accuracy.
• Coordinate with vendors for quotations, rates and payment terms.
• Compare rates from at least 3 vendors before purchase approval.
• Follow up with vendors for orders, documents and payments.
• Maintain stock and purchase trackers.
• Maintain hard-copy and soft-copy records.
• Maintaining relationship with customers.
• Coordinate with Purchase, Sales and Accounts teams.
• Maintain proper email records for all important transactions.
• Identify and correct errors promptly.

KPI: Performance Metrics

• Accuracy of invoices and documents.
• Proper maintenance of purchase/sales records.
• Timely vendor follow-ups.
• Proper maintenance of stock and purchase trackers.
• Proper maintenance of hard-copy and soft-copy records.
• Proper email records for important transactions.
• Timely identification and correction of errors.

Desired Profile / Criteria / Skills :

Required Skills

• Good knowledge of MS Excel and Word.
• Good communication in Tamil and English.
• Basic knowledge of GST and TDS preferred.

Preferred skills

• Hindi will be an advantage.