Dispatch Executive

Job Description:

Job Summary:
The Dispatch Executive is responsible for coordinating and managing the timely dispatch of finished goods/materials from the company to customers or designated locations. The role involves preparing dispatch documents, coordinating with production, warehouse, transporters, sales and accounts teams, tracking shipments, and maintaining accurate dispatch records.

Key Responsibilities

• Plan and coordinate daily dispatch activities as per customer orders and delivery schedules.
• Prepare dispatch documents such as invoices, delivery challans, e-way bills, gate passes and transport documents.
• Coordinate with warehouse and production teams for material availability and loading.
• Arrange vehicles and coordinate with transporters and drivers.
• Verify quantity, product details, packing and documentation before dispatch.
• Track dispatched vehicles and update delivery status.
• Maintain dispatch registers, ERP records and daily MIS reports.
• Coordinate with sales and customers regarding delivery schedules and shipment status.
• Ensure proper documentation and compliance with company dispatch procedures.
• Handle discrepancies related to quantity, material, documentation or transportation.
• Maintain records of pending, completed and returned shipments.
• Coordinate with accounts for billing and dispatch-related documentation.

Required Skills

• Good knowledge of dispatch and logistics operations.
• MS Excel and basic computer knowledge.
• ERP/SAP knowledge is an advantage.
• Good communication and coordination skills.
• Documentation and record-management skills.
• Knowledge of invoices, e-way bills and delivery challans.
• Ability to coordinate with transporters, drivers and customers.
• Good numerical and organizational skills.
• Problem-solving and time-management ability.

Qualification

• Graduate in any discipline, preferably B.Com/BBA/BA.
• Diploma/ITI candidates with relevant dispatch experience may also be considered.
• Experience: 1–4 years in dispatch, logistics, warehouse or transportation operations.

Keywords

Dispatch Executive, Dispatch Coordinator, Dispatch Operations, Logistics, Warehouse, Shipment Tracking, Transport Coordination, Vehicle Planning, Delivery Challan, E-Way Bill, Invoice, Gate Pass, ERP, SAP, MS Excel, MIS Reporting, Stock Management, Material Dispatch, Logistics Coordination, Transporter Coordination, Order Processing, Delivery Management.