Senior Executive – Projects, Vile parle Mumbai

Job Description:

Job Purpose
Responsible for end-to-end project management of new store openings, including project feasibility, design
coordination, vendor management, asset movement, site execution, stakeholder coordination, statutory approvals,
project documentation, MIS reporting, and timely handover to the Operations team.
Roles & Responsibilities
1. Project Planning & New Store Opening

o Ensure ≥95% of projects are opened on or before the approved opening date, with complete end-
to-end ownership of the project.

o Plan, coordinate and monitor all project activities from initiation through completion and handover.
2. Project Feasibility & Location Assessment
o Maintain daily real-time coordination with the Business Development (BD) team for new locations.
o Complete project feasibility and new location assessment within 3 days of receiving the location
details.

3. Menu, Asset & Layout Coordination
o For finalized projects after receiving the go-ahead, coordinate with Operations, Training and NPD
teams for menu finalization.
o Prepare the asset list and coordinate asset-wise layout requirements.
o Identify and arrange available assets from Nagpur and Bhiwandi.
o Coordinate with the Sourcing team for procurement of assets that are not available internally.
4. Design & Technical Coordination
o Coordinate and finalize detailed project designs, including:
▪ 3D FOH
▪ BOH
▪ Façade
▪ Civil
▪ Kitchen
▪ Electrical
▪ Plumbing
▪ Drainage
▪ Fresh Air
▪ HVAC
o Obtain approvals from Operations and relevant stakeholders.
o Coordinate site marking and training requirements.
o Obtain final approval from the Director before execution.
5. Vendor Management & Work Award
o Define detailed Scope of Work (SOW) for vendors based on approved layouts and project
requirements.
o Issue Letters of Intent (LOIs) and obtain vendor quotations.
o Negotiate vendor rates and coordinate the approval process.
o Obtain final Management approval before awarding the work.
6. Asset Movement & Site Execution
o Coordinate movement of assets from Nagpur, Bhiwandi and vendors to the project site.
o Ensure proper unloading and receipt of assets at site.
o Ensure all equipment and machines are installed and operational.
o Monitor day-to-day progress of vendors and internal teams against the approved project plan.
o Identify delays, risks and execution issues and ensure timely resolution.

7. Licences, Approvals & Stakeholder Coordination
o Coordinate with Marketing, Legal, Finance, IT, Quality, Operations and other relevant stakeholders for
required licences and approvals.
o Coordinate requirements related to GST, FSSAI, pre-opening visits, inspections and project go-ahead.
o Ensure all mandatory approvals are completed within the required timelines.
8. Documentation, PO & Billing Coordination
o Maintain complete records of all POs, approvals and project-related documents.
o Ensure timely processing of project bills.
o Submit all required documents to Finance within the defined timelines.
o Maintain proper project documentation throughout the project lifecycle.
9. Cross-Functional Coordination & Project Handover
o Maintain continuous coordination with BD, Sales, Marketing, Operations, Finance, Training and other
relevant stakeholders throughout the project lifecycle.
o Ensure smooth execution, timely decision-making and successful project completion.
o Ensure timely and complete handover of the project to the Operations team as per the defined project
handover checklist.
o Ensure completion of all required works, approvals, equipment commissioning and documentation
before handover.
10. Project MIS & Reporting
• Maintain 100% Project MIS on a daily, weekly and monthly basis.
• Maintain formal project trackers and provide updates through email and WhatsApp as required.
• Ensure timely and accurate reporting of:
o Project progress
o Key milestones
o Project costs
o Approvals
o Risks and issues
o Pending actions
o Project timelines
• Escalate critical delays, risks and pending approvals to the relevant stakeholders on time.

Desired Profile / Criteria / Skills :

Key Requirements
• 2–4 years of relevant experience in Project Management / New Store Opening / Retail / QSR / Restaurant
Projects.
• Experience in handling end-to-end store opening and project execution.
• Strong coordination and vendor management skills.
• Good understanding of civil, electrical, plumbing, HVAC, kitchen and other project-related activities.
• Strong project planning, follow-up and documentation skills.
• Ability to coordinate effectively with multiple internal and external stakeholders.
• Good communication, negotiation and problem-solving skills.
• Proficiency in MS Excel, PowerPoint and project tracking tools.
• Willingness to travel to project sites as required.