Sr. Executive/Asst. Manager - Purchase

Job Description:

Position:          Sr. Executive / Assistant Manager - Purchase

Location:          Palej - Bharuch

Experience:       5 - 8  Years

Industries:        Packaging

Responsibilities:

• Purchase & Procurement Operations:

• Manage end-to-end purchase activities, including purchase requisitions, RFQs, quotation evaluation, comparative statements, and purchase order processing.

• Ensure timely procurement of raw materials, packing materials, engineering spares, consumables, and other plant requirements.

• Coordinate with user departments to understand material specifications, quantities, delivery schedules, and purchase priorities.

• Ensure purchase activities are completed within approved budgets and timelines.

• SAP & Purchase Order Management:

• Handle SAP transactions related to Purchase Requisitions (PR), Requests for Quotation (RFQ), and Purchase Orders (PO).

• Create and process purchase orders in accordance with the company's approval matrix.

• Monitor open purchase orders, pending requisitions, supplier commitments, and delivery schedules through SAP.

• Maintain accurate procurement records and generate purchase-related reports from SAP.

• Vendor Development & Negotiation:
• Identify, evaluate, and develop reliable suppliers for materials, spares, and services.
• Negotiate prices, payment terms, delivery schedules, freight, warranties, and other commercial conditions.
• Prepare quotation comparisons and conduct commercial evaluations to select suitable suppliers.
• Monitor vendor performance based on quality, cost, delivery, service, and responsiveness.
• Develop alternate suppliers to reduce procurement risks and improve cost competitiveness.
• Inventory & Material Planning:
• Coordinate with Stores, Production, Maintenance, and Planning teams to ensure material availability.
• Monitor stock levels, material consumption, reorder requirements, and critical spare availability.
• Follow up with suppliers to prevent material shortages and production disruptions.
• Support inventory optimization and reduction of excess or non-moving stock.
• Cost Optimization:
• Identify opportunities for cost reduction through negotiation, alternate sourcing, and supplier development.
• Analyze historical purchase prices, market trends, and supplier quotations.
• Implement cost-saving initiatives without compromising quality, specifications, or delivery requirements.
• Track purchase cost savings and cost-avoidance initiatives.
• Cross-Functional Coordination:
• Coordinate with Production, Maintenance, Quality, Stores, Finance, and other departments for procurement requirements.
• Resolve issues related to material specifications, delivery delays, supplier quality, and commercial terms.
• Coordinate with Finance and Stores regarding goods receipt, invoice discrepancies, and vendor payment queries.
• Ensure timely communication with stakeholders regarding purchase order status and material availability.
• MIS Reporting & Documentation:
• Prepare and maintain purchase MIS reports, open purchase order reports, pending PR reports, and vendor performance reports.
• Maintain records of quotations, comparative statements, negotiations, purchase orders, and supplier documentation.
• Track procurement expenditure, savings, delivery performance, and outstanding orders.
• Ensure procurement documentation is complete and available for internal and external audits.
• Compliance & Audit Support:
• Ensure adherence to company procurement policies, approval procedures, and the delegation of authority.
• Maintain proper documentation for internal audits, statutory requirements, and applicable management system standards.
• Support vendor assessments, procurement audits, and corrective action implementation.
• Promote ethical purchasing practices, transparency, and confidentiality in all procurement activities.
• Vendor & Spare Management:
• Coordinate with suppliers and service providers for timely delivery, repairs, servicing, and maintenance-related requirements.
• Maintain an updated supplier database and critical vendor information.
• Monitor supplier lead times and ensure timely resolution of supply-related issues.
• Support the identification and procurement of critical engineering spares to minimize plant downtime.

 Required Skills

• Strong working knowledge of SAP, particularly PR, RFQ, and PO management; SAP MM
• preferred.
• Experience in vendor development, supplier evaluation, and commercial negotiations.
• Knowledge of procurement processes, quotation comparison, cost analysis, and purchase order management.
• Understanding of inventory control, material planning, lead times, and critical spare management.
• Proficiency in MS Excel and preparation of procurement MIS reports.
• Knowledge of procurement documentation, internal controls, and audit requirements.. 

Required Qualification: - Any Graduation

Salary: - Upto 9.00 LPA

If you are interested for this opening please send updated resume on same mail with following details.

Total No. of Years Experience :-

Current CTC :-

Expected CTC :-

Notice Period :-