PA to Director - Ahmedabad

Job Description:

Position               : PA to Director

Experience          : 4–5 Years (Minimum)

Salary Budget     : 5.00 to 7.00 LPA

Location              : Ahmedabad

Gender                : Female

Job Purpose

To provide efficient executive, secretarial and administrative support to the Director, ensuring seamless coordination of schedules, meetings, communications, travel arrangements and day-to-day assignments while maintaining the highest standards of professionalism and confidentiality.

Key Roles & Responsibilities

1. Executive Assistance: Manage the Director's calendar, appointments, meetings, schedules and daily priorities.
2. Communication & Correspondence: Handle emails, calls and professional correspondence; independently draft emails, letters, reports and presentations in English.
3. Meeting Coordination: Arrange meetings, prepare agendas, coordinate with internal and external stakeholders and ensure timely follow-ups.
4. Task Monitoring: Track instructions, assignments and pending matters delegated by the Director and coordinate with respective departments for timely completion.
5. Travel Management: Coordinate flight bookings, hotel reservations, transportation and travel itineraries.
6. Documentation: Maintain important records, files, reports and confidential documents.
7. Liaison & Coordination: Act as a communication link between the Director, senior management, employees, customers and external associates.
8. Undertake other official and administrative assignments as entrusted by the Director.

Educational Qualification & Experience

- Graduate in any discipline; additional qualifications in Business Administration or Secretarial Practice will be preferred.

- Minimum 4–5 years of relevant experience as PA / Executive Assistant / Secretary to Director or Senior Management.

- Prior experience in a reputed corporate organisation will be an advantage.

Required Skills & Competencies

- Excellent command over written and spoken English.

- Proficiency in MS Office (Word, Excel and PowerPoint) and email management.

- Excellent communication, drafting and interpersonal skills.

- Strong organisational, multitasking and time-management abilities.

- Professional personality, presentable appearance and proactive approach.

- High degree of integrity and ability to maintain strict confidentiality.

- Ability to work independently and handle responsibilities with minimal supervision.

Preferred Candidate Profile

An Ahmedabad-based female professional who is smart, confident, well-organised, proactive and capable of independently managing the Director's office requirements with efficiency, professionalism and discretion.