Executive Assistant-Manufacturing Industry-Andheri East

Job Description:

Description:

We have an urgent opening for the position of Executive Assistant-Manufacturing Industry for a reputed Company for Andheri East location.

Job Responsibilities:

• Closely working with all the inter-departments
• Gather data from all the units (Production, Sales, Logistics etc.) & keep updated on all matters.
• Meeting & follow-up with sales managers/officers/Executives and keep updates on their market coverage.
• Filtering emails, highlighting urgent correspondence
• Acting as a first point of contact: dealing with correspondence and phone calls, responding to director calls, emails, or any business inquiries
• Get Management Reports prepared for their details understanding and analysis.
• Arranging meetings indoor and outdoor with various clients.
• Arranging & setting up meetings/video conferences.
• Ensuring the Director is fully briefed on, or prepared for, any engagements he is involved in.
• Taking minutes of the meeting and sharing recording to attendees whenever required.
• Keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the Director.
• Travelling with the Director to corporate office /factory unit to provide general assistance.
• Scheduling & reminders for important occasions.
• Travel arrangements/Plan (International/Domestic) Flight booking, Hotel booking, Visa processing, Forex arrangement, Travel card arrangements, car arrangements etc. and ensuring arrangements in place for the Director match his requirements.
• Maintain agenda and assist in planning of appointments and meetings.
• Managing and maintaining the Directors diary and email account.
• Conducting meeting with the Director to discuss upcoming engagements, invitations, and other requests.
• Prepare relevant Presentations / Executive Summaries for various events/meetings.
• Co-coordinating for events/conferences/lunch/dinner.
• Providing a service that is in line with the Director’s work habits and preferences.
• Ensure that all confidential & sensitive information is securely handled, stored as appropriate & no such information.
• Co-Ordinating with the Creative Team & Assist team for social media activities.
• Any other task if requires, as directed by Director.

Candidate's Profile:

• Ability to multitask and prioritize tasks.
• Excellent time management skills
• Well-developed organizational skills
• Attention to detail
• Great verbal and written communication skills
• Professional discretion