HR Secretary-Bnadra

Job Description:

We are having an urgent opening for the position of HR Secretary for a reputed company for Bandra location. 

Job Responsibility:

A: MIS AND PERSONNEL ADMN

• Compile and collate attendance, leave and other associated reports plant wide and region wide before 12 noon for submission to CMD; provide information on gaps , queries required by CMD Secretariat/HR department;
• Undertake all joining formalities consequent to offer despatch ; complete On Boarding formalities, prepare personal file, appointment letter, all testimonials collection and filing of candidate; Ensure documentation complete and take signature of HR head for personal file completion and storage in rack./filing cabinet; PREPARE OFFER LETTER WITH BREAK UP
• Biometric attendance completion within 2 days of joining at HEAD OFFICE
• Alert for Joining Circular circulation across company to HR Head for Sr Positions within two days of joining ; DGM and above
• Track consultant /placement candidates; send 20 day report with approval of Head – HR to HOD with cc to CMD; ensure report comes within 30 days of joining of new recruit; route report to CMD’s office through Head HR for CMD approval for payment processing on 45 th day of joining; if candidate assessment unsuitable, alert Head- HR for taking remedial measures.
• Prepare Probation confirmation form, send to HOD thorugh HR Head, feedback follow up; have attendance and performance summary of entire probation period for CMD to peruse prior to taking a call on confirmation. Prepare confirmation letter
• Prepare increment, promotion, reward, punishment letters as per instruction of Head – HR; Maintain strict confidentiality of all communication
• Maintain Master Salary data of all employees with all details for periodic inspection and submission to CMD ‘s secretariat as and when required
• Maintain Pay slips of all employees and provide at request as per department procedure.

B: Recruitment

• Source profiles from portals of vacancies in accordance with JD’s as intimated by Head- HR;

C: FILING AND DOCUMENTATION

• Ensure filing of all personal papers in personal file; stack personal files in alphabetical order in the racks/cupboards provided, Ensure easy retrieval and access and retrieval