Personal Assistant to MD

Job Description:

Main Tasks:

• Diary management – outlook experience essential
• Booking meetings/appointments
• Business travel – booking flights, hotels, car hire, valet parking etc
• Maintaining MD’s planner
• Reconciling monthly expenses
• Check report produced by receptionist for staff sickness/holiday is correct-daily update of sickness absence report
• Fielding calls for MD & taking messages
• HR Administration – contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.
• Organizing corporate & staff events
• Taking minutes at various management meetings & typing up minutes
• Organizing interviews/ liaising with recruitment agencies

Technical & essential Skills:

• Experience of working for Directors/Senior Management
• Excellent Diary Management with the ability to pre-empt and look ahead at all times
• Essential experience in Microsoft Office- Outlook/Word/Excel/Powerpoint

Interpersonal Skills

• Ability to multitask and experience of dealing with a demanding role and high-level workload
• Ability to prioritise work and manage time effectively and be proactive
• Excellent Organisational skills
• Communication skills – the ability to communicate well at all levels
• Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
• Self-motivated
• Ability to maintain a high level of discretion