OFFICE COORDINATOR

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and the title of the manager the person will report to.

• Answer telephones and respond to inquiries from clients and participants
• Create, compile and export databases containing all information for each event
• Plan convention center events
• Create budgets for events and allocate funds accordingly
• Take reservations for booths and speaking engagements
• Process end-of-day reports
• Process and file invoices from vendors
• Inspect public areas prior to events and direct the custodial staff
• Promote brand image and awareness through social media
• Form contacts with local media outlets, both online and off
• Answer potential clients’ questions about facility and amenities
• Maintain and evaluate audiovisual equipment