Executive Assistant to Unit Head (Production)

Job Description:

Personal Assistant

We are looking for a Personal Assistant to help execute day-to-day tasks efficiently and provide administrative support for our management. You will be required to coordinate and collaborate with employees and the management, answer phone calls and make reports. Your contribution will help improve the workflow and process in the office, and therefore, the efficiency.

Administration Industry

Administration focuses on aiding business growth by running different operational processes in an organization. It is responsible for providing a productive workspace and comprises of facilities, human resources, legal team, etc.

What to expect from the role

• Hands-on experience with various administrative tasks and support the managers in all executive tasks.
• Learning how to organize and multitask multiple deadlines and projects.
• Learn on the job about the best practices in the industry.
• Exposure to the industry and working with experts.

Responsibilities

• Provide executive and administrative support to the manager in all required tasks.
• Act as a mediator between external clients and customers, employees and the manager to convey information.
• Attend phone calls and take messages on behalf of the manager.
• Screen emails and letters which are received before passing to the manager if necessary.
• Schedule appointments and set up venues for the same.
• Coordinate all travel arrangements when required.
• Taking notes and minutes of meetings.
• Creating reports using information and data provided for presentation.
• Maintain an efficient filing system
• Maintain an inventory of all office supplies and regularly ensure they are stocked.

Requirements

• Must at least be a high school graduate.
• Prior experience in an office environment or as an assistant.
• Good computer skills and knowledge of software like MS Office.
• Good communication and people skills.
• Strong time management, organisation, and multitasking skills.
• Proficiency in business writing.
• Knowledge of the best office supplies, gadgets, and applications.
• Good professional ethics and integrity.