Asst Manager Commercial

Responsibilities (Indicate 4-8 Key Deliverables for this position)

1.      Ensure day to day commercial activities are performed smoothly in timely & accurate manner with full compliance to support business growth

a.      Ensure timely and accurate Sales Order creation, booking, billing, cost recognition, export documentation in SAP within agreed turnaround time (TAT) and accuracy

b.      Negotiation with banks including LCs and follow up with Banks for EBRC upload and ensure closure in EDPMS and foreign trade compliances

c.      Regular reconciliation to avoid any revenue leakage

d.      Commercial accounting of day to day transactions

e.      Keeping close watch on Government policies/ regulatory developments impacting business environment and ensure timely realization of Export incentives / benefits

f.       Close Coordination with internal and external stakeholders

2.      Support Commercial Manager on day to day basis for smooth functioning and decision making -

a.      Review of monthly Selling price, MAT Cost and any other cost movement trend and provide heads up to the leader

b.      Timely generation of quality operational reports e.g. Unfilled Orders and billing plan, Sales and Margin analysis, etc

c.      Standardization of Product category, codes / subcodes and SKUs to make Costing Dashboard effective for dynamic decision making

d.      Closely planning and driving timely billing in coordination with Procurement and manufacturing team 

3.      Business Process Excellence, Automation and standardization of processes & Reports 

a.      Continuous looking for business process improvements opportunities and proactive initiatives to enhance operational efficiency and productivity standards.

b.      Continuous efforts to reduce working capital requirements and reduce operational cost

c.      Compliances to the local government regulations and internal DOA / Policy compliance

4.      Logistics / Supply Chain -

a.      Planning and execution of day to day with good coordination with logistics / factory team

b.      Liaison with CHA/Freight forwards/shipping companies/port authorities / customs etc

c.      Day to day tracking of planned vs actual dispatches 

d.      Upto date Dashboards to keep track of shipments, delivery time, cost and efficiency

e.      Close coordination with Sales, Procurement, factories and suppliers for smooth logistics support  

f.       Comply with different laws, regulations and other requirements

5.      Assist in Internal & external auditing

6.      Cater to Adhoc requests from supervisor.

5.

Key Performance Indicators (New addition by BSL HR – to be validated from JE perspective)

1.      Error free documentation of imports and exports

2.      Timely accurate Commercial transactions and maintenance of quality books of accounts (GLs)

3.      Business process excellence

4.      Control on freight and related shipments expenses

5.      Regulatory compliances

6.      Adherence to OBG / DOA /Commercial guidance

6.

KEY INTERACTIONS – External/Internal

With Whom

Brief Description

External

Customer

Supplier

Shipping company, CHA / Freight Forwarders

Customer -

Nature of interaction - To update the status on contract administration, billing, collections or documentation

Internal

o    Accounts Department,

o    Central Finance Service (CFS)

o    Sales Department,

o    Factory,

o    Exim Department

o    Procurement

Ongoing

7.

KEY COMPETENCIES REQUIRED (Technical & Behavioral)

a.

TECHNICAL (3- 4)

o    Working knowledge on SAP

o    Experience in Import / Export and Construction environment

o    Global Logistics knowledge and experience 

o    Logical and analytical skill

b.

BEHAVIORAL (8-10)                                

o    Proactive, highly process oriented mindset and drive excellence

o    Ability to develop strong working relationships and objectivity

o    Good communication skills – both written and verbal

o    A keen eye for detail and desire to probe further into data

o    Comfortable with multi-tasking and time management approach

o    Thinks ‘outside the box’ and uses abstract analysis to identify and/or discover new solutions to current or anticipated problems, which have not been identified or applied before.

o    Logical and creative ability in resolving problems.

8.

WORKING CONDITIONS (PHYSICAL & ENVIRONMENTAL DEMAND)

Office based and travel on need based.

9.

AUTHORITY - INDICATE THE APPROVAL AUTHORITY FOR THIS POSITION, IF ANY.

People

PMS & Promotion of IBG Commercial Team

Financial

As per financial Matrix

Others

As per commercial matrix

10.

Key Financial Accountabilities

Timely and accurate commercial transactions

Maintenance of quality books of accounts

Effective coordination with Logistics & factory team

Adherence to OBG & DOA

RBI & Foreign Trade Compliance

11.

Major Challenges

Meeting the expectations of various stake holders