PA / EA / ES

Job Description:

Job Description:

1. Provide sophisticated calendar management for the President. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

2. Complete a broad variety of administrative tasks that facilitate the President’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.

3. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the President, including those of a highly confidential or critical nature. Researches and prioritizes before determining the appropriate course of action, referral, or response, exercising judgement to reflect President’s style and organization policy. Communicates directly, and on behalf of the President, and responds to emails/texts/phone calls outside normal business hours, as needed.

4. Act as a liaison and provide support to the Board of Trustees. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.

5. Work closely with the President to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Serve as a monitor creating a win-win situations for direct access to the President’s time and office. Conserve the President's time by reading, researching, collecting and analyzing information as needed, in advance.

6. Coordinate all Cabinet/Executive Team meetings and retreats and assist with other meetings and events as needed.

7. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the President and team, demonstrating leadership to maintain credibility, trust, and support with the Cabinet. Complete projects by assigning work to appropriate staff, including the Cabinet, on behalf of the President.

8. Work with the Cabinet to coordinate the President’s outreach activities. Follow up on contacts made by the President to cultivate ongoing relationships.

9. Maintain discretion and confidentiality in relationships with all Board members. Comply with administrative rules set in bylaws regarding the Board and Board committee matters.

10. Represent the College and the Office of the President in a positive light through great follow-through skills and sound judgment. Welcome all guests by greeting them in a professional manner, in person or on the phone; answering or directing inquiries.