Personal Secretary ( President - UK Shift )

Job Description:

Must have Experience of working with any Director, MD or Chairman in previous Companies

Language           :  Fluent English, Hindi,         

*Responsibilities:*

1. *Calendar Management:*Efficiently manage the MD's calendar by scheduling and organizing appointments, meetings, conferences, and travel arrangements.
2. *Communication:*Act as the primary point of contact for internal and external communications directed to the MD. Screen and prioritize phone calls, emails, and messages, and respond on behalf of the MD when appropriate.
3. *Documentation and Correspondence:*Prepare and draft various documents, reports, presentations, and correspondence as required. Review and edit documents for accuracy and consistency.
4. *Meeting Coordination:*Coordinate and prepare materials for meetings, including agendas, presentations, and relevant documentation. Take minutes during meetings and follow up on action items as needed.
5. *Travel Arrangements:*Arrange all travel logistics, including flights, accommodations, ground transportation, and itineraries for business trips.
6. *Confidentiality:*Handle sensitive and confidential information with the utmost discretion and maintain strict confidentiality regarding all matters related to the MD and the company.
7. *Office Management:*Ensure the executive office is organized and well-maintained, including managing office supplies, equipment, and coordinating repairs and maintenance.
8. *Expense Management:*Assist with expense tracking and reporting for the MD, ensuring timely and accurate reimbursement.
9. *Relationship Management:*Foster positive working relationships with internal teams, clients, partners, and stakeholders on behalf of the MD.