Executive / Senior Executive - Logistics

Job Description:

A] Delivery of FG                                                                                                        

1. Monitor Customers dispatches vehicles movements as per agreed time frame and lead time

2. Monitor Transporter MIS and ensure lead time are adhered
3. Ensure that vehicles are placed on time as per the dispatch date communicated by scheduler/Customer service

4. In the cases where customer places vehicle, coordinate with Customer Service for details of nominated transporter for timely placement of vehicle

5. Monitor and control the loading activity at our site.

6. Manage the “picking” activity in ERP system and ensure that physical picking of material matches with system picking.

7. Transportation management – coordinate with transporter for placement of required size of the truck based on the load available for timely delivery to customer.

8. Transportation safety management – Ensure that vehicles entering the premises are meeting the safety norms of the site.

B] Reports                                                                                                                  

1. Monitor the logistics activities for the month and prepare monthly MIS for the same highlighting the key actions taken and key concerns.

2. Vendors rating publishing & highlighting gaps for smooth operations
3. Monthly Transportation cost analysis and review with line manager.
4. Monthly freight cost provision to Finance team
5. Monthly logistics presentation

C] Dispatch documentation and invoicing

1. Prepare the dispatch documentation in AX system once the goods are loaded on the truck like invoice, packing list, delivery challan. Zero error in documentation.

2. In case of export dispatches prepare documents as per the LC/customer requirement include preparing certificate of origin.

3. To have error free invoicing and documentation for dispatch.

D] Support Activities                                                                                                  

1. Training for EHS for operators in Daily meetings

2. Knowhow of latest taxation of India

3. Introductions of new transporters for the Dahej-Gujarat location

4. Negotiate and finalize the service contract with the new transport service provider for supply to customers from Dahej location.

5. Act as a backup for the Warehouse Executive for his routine activities in his absence.

6. Transportation freight invoice clearance and submission to Finance team

7. Support in Annual Shipping and Handling (S&H) Budgeting activity

E] Inter departmental coordination -

1. Coordinate with customer service (CS) team for dispatches
2. Coordinate with quality for any quality documentation
3. Coordinate with Finance team for bill submission and clearance on time
4. Ensures delivery of material to customers and coordinate if any query