Executive Assistant to Chairman Kandivali, Mumbai

Job Description:

 Reporting to the Chairman, Responsible for matters related to calendar management, information gathering and
presentation etc.
 Responsible for matters related to calendar management, information gathering and presentation etc.
 He should be able to handle multiple tasks effortlessly with basic secretarial work.
 Travel along with the Chairman and assist in their overseas work if required.
 Organizing and coordinating interviews and scheduling meetings/conferences.
 Drafting letters independently, taking dictation, and rolling out circulars to the larger management team will be part of the
responsibility.
 Getting work done from other assistants/support staff including giving directions.
 Follow up with external agencies on various matters and report the same to the Chairman/MD.
 Regularly updating of required information and reports, including preparation of MIS reports.
 Organize office systems-maintain databases / visiting cards folder / create and maintain filing system.
 Managing, organizing, arranging & coordinating for travel arrangement. This will include accompanying the Chairman / MD
on domestic & international trips if required.
 Organize periodic management review meetings with the VPs/ Executive Management and participate in the same for
recording MOM and circulate action Plans for deviations.
 Information sourcing for issues of business interest, new technology, and internationally acclaimed work practices as and
when requested.
 Managing events/functions – supplier meets, customer Interactive seminars & arranging annual conference/s.