EXECUTIVE ASSISTANT

Job Description:

Key Responsibilities:

1. Administrative Support:

   • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
   • Prepare and organize meeting agendas, materials, and minutes.
   • Handle correspondence, emails, and phone calls on behalf of the CEO.

2. Travel Coordination:

   • Plan and coordinate all travel logistics, including flights, accommodation, transportation, and itineraries.
   • Ensure all travel documents, including visas and passports, are up to date and in order.
   • Accompany the CEO on business trips and provide on-site support as needed.

3. Communication Management:

   • Act as a liaison between the CEO and internal/external stakeholders.
   • Draft, review, and edit reports, presentations, and other documents.
   • Maintain confidentiality and handle sensitive information with discretion.

4. Project Management:

   • Assist in the planning and execution of special projects and initiatives as directed by the CEO.
   • Coordinate and follow up on project timelines, deliverables, and milestones.
   • Conduct research and compile data to support the CEO’s decision-making process.

5. Event Planning:

   • Organize and coordinate events, conferences, and executive meetings.
   • Manage event logistics, including venue selection, catering, and guest coordination.
   • Ensure events run smoothly and handle any issues that arise.

6. Office Management:

   • Oversee the management of the executive office, including supplies and equipment.
   • Coordinate with other departments to ensure smooth office operations.
   • Perform general office duties as required.