Travel / Administration Manager (Travel desk, vehicle fleet, corporate gifting, employee catering, and event management), Mumbai

Job Description:

We are seeking a dynamic and organized individual to join our team as a Travel / Administration Manager. This role is pivotal in managing the day-to-day operations of our travel desk, vehicle fleet, corporate gifting, employee catering, and event management activities.

The job responsibilities include but are not limited to : Essential Travel Functions:

• Coordinate all travel arrangements for employees, including flight bookings, hotel accommodations, and transportation.
• Ensure travel policies and procedures are adhered to.
• Handle visa processing and documentation for international travel.
• Provide comprehensive assistance to travelers before, during, and after trips, actively seeking feedback for service improvement.

Office Vehicle Management:

• Oversee the maintenance, repairs, and insurance renewal of company vehicles.
• Manage the purchase and sale of vehicles as per company requirements.

Event and Corporate Gift Management:

• Plan and execute all company events, including festivals, celebrations, and corporate gatherings. Coordinate with internal teams and external vendors to ensure seamless event logistics.
• Procure corporate gifts and promotional items for client gifting.

Catering for Employees and Guests:

• Coordinate regular lunch catering services based on employee schedules and preferences while offering a diverse menu.

Vendor and Supplier Management:

• Responsible for managing vendor/supplier selection, contract negotiation and performance evaluation.

Office supplies and consumables

• Oversee the procurement, inventory management, and distribution of office supplies and consumables.
• Promote sustainability initiatives by recommending environmentally friendly products and practices where feasible.

Skill Requirements

• 7 years+ of relevant work experience or professional background
• Experience with travel booking tools such as GDS/Online Booking Tools (preferred)
• Good knowledge of Geography
• Knowledge of international regulations, customs, and procedures related to aviation and hospitality travel operations
• Strong customer service attitude
• Good communication and interpersonal skills
• Excellent organizational skills with high level of commitment / sense for urgency
• Good problem solving skills
• English fluency