Executive Assistant

Job Description:

Key Responsibilities:
1. Manage the Director's calendar, including scheduling appointments, meetings, and
travel arrangements.
2. Coordinate and prioritize incoming communication, including emails, phone calls, and
letters, ensuring timely responses and follow-up as needed.
3. Prepare correspondence, reports, presentations, and other documents on behalf of the
Director.
4. Conduct research and compile information for various projects and initiatives as
assigned by the Director.
5. Attend meetings with the Director, take minutes, and follow up on action items as
necessary.
6. Coordinate logistics for meetings, conferences, and special events, including venue
bookings, catering, and guest arrangements.
7. Handle confidential and sensitive information with discretion and professionalism.
8. Manage the Director's expenses, including tracking receipts, preparing expense reports,
and reconciling credit card statements.
9. Act as a liaison between the Director and internal/external stakeholders, including staff,
clients, vendors, and partners.
10. Anticipate the Director's needs and proactively address potential issues to ensure their
effectiveness and efficiency.
11. Assist with personal tasks and errands as requested by the Director.
12. Collaborate with other members of the administrative team to support departmental
goals and initiatives.
Qualifications:
 Bachelor's degree in business administration, mass communication, management, or
related field preferred.
 Proven experience as an executive assistant, personal assistant, or similar role,
preferably supporting senior-level executives.
 Exceptional organizational skills and attention to detail.
 Strong written and verbal communication skills.
 Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other
relevant software applications.
 Ability to prioritize tasks and manage time effectively in a fast-paced environment.