Executive Assistant

Job Description:

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

* Act as the point of contact among executives, employees, clients and other external partners
* Manage information flow in a timely and accurate manner
* Manage executives’ calendars and set up meetings
* Make travel, Visa and accommodation arrangements for Director and employees
* Rack daily expenses and prepare weekly, monthly or quarterly reports
* Format information for internal and external communication – memos, emails, presentations, reports
* Take minutes during meetings
* Screen and direct phone calls and distribute correspondence
* Organize and maintain the office filing system

Requirements and skills

* Work experience as an Executive Assistant, Personal Assistant or similar role
* Excellent MS Office knowledge
* Outstanding organizational and time management skills
* Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
•* Excellent verbal and written communications skills*
* Discretion and confidentiality
* High School degree
* PA diploma or certification is a plus