Executive Assistant

Job Description:

Greetings from Talisman HR Solutions!

Seeking a dynamic Executive Assistant with 2 years of experience to support the Director at a Marol Naka-based office. Ready to lead with excellence?

• Designation – Executive Assistant to Director
• Number of Vacancies – 1
• Qualification – Graduate
• Female candidates only 
• Work Timings – 9:30 to 6:30
• Working Days – Mon-Sat (2^nd Saturday will be off)
• Work Location – Marol Naka, Mumbai
• Salary- Basis current and expected package (PF, Leaves) 
• Experience – Minimum 2 years 

Job Description –We are seeking an experienced Executive Assistant (EA) with 2 to 5 years of experience, including a strong background in administrative support. The ideal candidate will have experience in managing both executive and administrative tasks, ensuring smooth operations for the executive office.

Key Responsibilities:

• Provide high-level administrative support to the Director, including managing calendars, scheduling appointments, and coordinating travel arrangements.
• Handle confidential information with discretion, including the Director’s personal data and sensitive business matters.
• Organize and manage meetings, prepare agendas, and take minutes as needed.
• Assist with the preparation of presentations, reports, and correspondence.
• Coordinate travel arrangements, including flights, accommodation, and itineraries, ensuring all logistics are arranged efficiently.
• Maintain office organization, including filing, document management, and ensuring that the Director’s office runs smoothly.
• Communicate effectively with internal and external stakeholders, representing the Director in a professional manner.
• Handle various ad-hoc administrative tasks, as needed.

Qualifications:

• 2 to 5 years of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and other office management tools.
• Exceptional time management skills and attention to detail.
• Upto 40 years of age.