Executive Assistant (EA to the MD)

Job Description:

Greetings from Talisman HR Solutions!

Seeking a dynamic Executive Assistant with 4 years of experience to support the Managing Director at a Marol Naka-based office. Ready to lead with excellence?

If you are a highly motivated and organized individual with a passion for excellence, we encourage you to apply for this exciting opportunity.

• Designation – Executive Assistant to MD
• Qualification – Graduate
• Work Timings – 9:30 to 6:30 
• Working Days – Mon-Sat (2^nd Saturday will be off)
• Work Location – Marol Naka, Mumbai
• Salary- Basis current and expected package (PF, Leaves)
• Other Employee Benefits (Leave, bonus, PF, Insurance, pickup/drop etc.) – Experience – 4 years to 7 years
• Job Duration (Regular or fixed term) – Depends on profile shared

Job Description – Executive Assistant to Managing Director of an Interior fitout contracting company

About the Company: A leading interior fitout construction company in India, specializing

in creating innovative and high-quality spaces for commercial, residential, and hospitality

clients. We are committed to delivering exceptional customer service and exceeding industry

standards.

Job Overview:

The Executive Assistant to the Managing Director will play a pivotal role in supporting the

MD's daily operations and ensuring the smooth functioning of the company. This position

requires a highly organized, proactive, and confidential individual with excellent

communication and interpersonal skills.

Key Responsibilities:

* Diary Management:

* Maintain a detailed and accurate diary of the MD's appointments, meetings, and

commitments.

* Schedule meetings, coordinate travel arrangements, and prepare necessary documents.

* Correspondence:

* Handle all incoming and outgoing correspondence, including emails, letters, and phone

calls.

* Draft and proofread documents, reports, and presentations.

* Project Coordination:

* Assist the MD in project management tasks, including tracking project timelines,

coordinating with team members, and following up on deliverables.

* Research and Analysis:

* Conduct research on industry trends, market conditions, and competitor activities.

* Prepare reports and presentations based on research findings.

* Event Planning:

* Organize and coordinate internal and external events, including conferences, meetings,

and client functions.

* Office Administration:

* Oversee general office administration tasks, such as managing office supplies,

maintaining records, and ensuring a clean and organized work environment.

* Confidential Matters:

* Handle highly confidential information with the utmost discretion and professionalism.

Qualifications and Skills:

* Bachelor's degree or equivalent.

* Minimum [5-7] years of experience as an Executive Assistant or in a similar administrative

role.

* Strong organizational and time management skills.

* Excellent communication and interpersonal skills.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

* Ability to work independently and as part of a team.

* Attention to detail and accuracy.

Strong problem-solving and decision-making abilities.

Desired Skills (Optional):

* Experience in the construction or interior design industry.

* Fluency in [relevant languages, if applicable].

Benefits:

* Opportunities for professional growth and development.

* A dynamic and collaborative work environment.