Dispatch Officer at khopoli in Mumbai

Job Description:

Qualification: Any Graduate or Post Graduate in Supply chain / Operation.
Experience: min 5+ yrs in handling dispatch activities, dispatch coordinator.
Reporting to: Stores Manager
Location: Plant locations (Khopoli )
Purpose Role: Ensure effective coordination with sales, production, and logistics Heads for dispatch of finished goods with proper batch numbers. Accountable for preparation of invoices and waybills / documents.
Authority: Co-ordination and execute dispatch plan, Preparing and maintaining ISO documents as per standard

Responsibilities: Co-ordination with sales dept., HO for daily dispatch scheduling.
• To ensure safe working conditions on shop floor for man and materials and adherence to Health, Safety and Environment policy of company.
• Responsible for storage of Finished Goods as per the storage conditions of the respective product and as per Good Distribution Practices requirement.
• Responsible for maintaining reconciliation of finish goods for each consignment received at finish good stores.
• Responsible for storage and upkeep of documents as per the retention period of the respective documents.
• Responsible for ensuring that the goods are stored at the allocated area and updating of the entry in the system.
• Responsible for checking of the stock against dispatch order / export order / packing list.
• To ensure proper segregation between different batches and or products during storage to avoid mix up.
• To ensure the filled loading slip for dispatch of correct materials and batch no’s.
• To ensure cleaning / mopping of Finish good stores and well organized
• Co-ordination with production / logistics / export department for expected receipt / dispatch.
• Coordination with palletization party to make the consignment ready in time.
• Coordination with excise / custom authorities.
• Coordination with insurance authorities.
• overall responsible for handling of receipts and dispatch of finished goods stores
• To Identify the Staff training needs and ensure that appropriate training is carried out.
• Supervising, motivating a team of management staff and monitoring disciplinary matters.
• Maintenance of department, premises, and equipment
• Involvement in Investigation of market complaints/Recalls if any.
• Coordinating external audits and compliance of audit points.
• Should be involved in decision making process in all matters that affect the quality of products during storage and distribution.
• Ensures that all Pest Control activities are done as per schedule.
• To ensure unauthorized personnel do not enter the storage premises.
• Updating FG Stock entries in Tally.
• Updating Stock records & transactions.
• Preparation of various MIS Reports (Open Orders Vs. Stock Report vs. Production Planning).
• Coordination with Stores for Trading & Job-work materials.
• Coordination with production head for verifying product availability as per dispatch schedule and for finished product batch number entries into tally.
• Responsible and coordinate for vehicle lashing, export order packing list, loading of vehicle and Preparing all export order/ traded item related documents.
• Ensuring dispatch of proper quantity with correct batch number, accounting and preparing of invoice and e-way bills.
• Maintenance of dispatch records and documents.
• Reporting of daily, monthly dispatch data to Sales head/ HO.
• Ensuring achievement of Quality objectives
• To carry out all activities of finish good stores, as instructed by Department head and any other assignment allocated by Store Head.
• Job rotation will be applicable as per organization requirements.