Office Coordinator

Job Description:

Job Title: Office Coordinator (Female)
Department: Administration

Job Summary:
We are seeking a highly organized and detail-oriented Office Coordinator (Female) to manage daily administrative tasks and ensure smooth office operations. The ideal candidate will be proficient in MS Word, email communication, and other office-related duties. The Office Coordinator will play a key role in supporting office staff and maintaining an efficient work environment.

Key Responsibilities:

1. Administrative Support:

   • Provide general administrative assistance to office staff and management.
   • Organize and schedule meetings, appointments, and events.
   • Maintain office supplies and ensure the workplace is properly equipped.

2. Document Management:

   • Prepare, edit, and format documents using MS Word.
   • Draft and respond to emails and other correspondence as necessary.
   • Maintain office records and files (both physical and digital), ensuring accuracy and confidentiality.

3. Communication:

   • Handle phone calls, emails, and other forms of communication with clients, vendors, and staff.
   • Ensure prompt and professional communication both internally and externally.

4. Office Operations:

   • Assist in maintaining office cleanliness and order.
   • Coordinate with vendors and service providers for maintenance and other office needs.
   • Manage incoming and outgoing mail and deliveries.

5. General Support:

   • Assist with employee onboarding, travel arrangements, and other administrative functions.
   • Perform other office-related tasks as assigned by the management.

Qualifications and Requirements:

• Gender: Female
• Education: Any graduation 
• Experience: 1-2 years of experience in office administration or a similar role.
• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • Attention to detail and problem-solving skills.
  • Ability to maintain confidentiality and handle sensitive information.
• Personal Traits:
  • Professional demeanor and positive attitude.
  • Ability to work independently and as part of a team.
  • Strong time management skills.