PROJECT CORDINATOR - Mumbai

Job Description:

Various diverse shopping centre projects & interiors/architectural projects
Working hours: Monday thru Saturday 10am to 6pm
Office located: Andheri west, Mumbai
Working style: Work from office
Role Name & Definition:
PROJECT CORDINATOR

✓ Reporting to the Head of Tenant Coordination, Senior Designer and working closely with
founders at HO
✓ Following company processes
✓ Taking up responsibility
✓ Representing our company to the client,
✓ Meticulous, punctual,
✓ sincere, attention to details
✓ Presentable, well groomed, well mannered,
✓ Fluent spoken English
✓ Good written English communication

Qualifications
B.Arch, Interior Design Graduate
Experience:
1-3 years’ work experience in design project coordination doing similar role in mall/retail/
hotel/commercial projects.
Kindly note this is not a design role but coordination & management role for the project.
Only candidates living in Mumbai should apply. Others can apply however as a company policy; housing
is not provided.
Tasks and Activities for the role:
1. Take hand over of the tenant from the leasing team post LOI
2. Issuing Welcome Kit to the tenant
3. Resolve queries by tenant/ their design team/client for the design

4. Follow up with tenant/client on Design Docket
5. Escalate any delays in obtaining Designs to Seniors/Leasing/sales Team
6. Generate and circulate MIS of tenants fit outs /design progress to key stake holders
7. Conduct weekly tele/video conference/in person meets with Leasing/sales Team/client
8. Verify & check if tenant has issued Complete Design Dockets
9. Follow up & obtain any missing drawings from the tenant.
10. Issue tenant’s MEP drawings to Mall Engineering team and obtain MEP feedback/approval from
mall chief engineer.
11. Issue final MEP approval (as per above) to tenants
12. Once Rave Design team issues feedback, convey the same to tenant.
13. Obtain revised Design Docket from tenant in conformity to the feedback.
14. Once Rave Design team issues design approval and then convey the same to tenant.
15. Issue set of approved design to Client’s Fit-out Manager at Site.
16. Working as company SPOC with client & other consultants
17. Manage client relationship
18. Interact with client & internal teams & outsourced consultants seamlessly.
19. Attend any site meetings as required
20. Taking minutes of meeting and circulate these, MIS, various reports
21. Tracking & monitoring timelines
FOR SITES IN MUMBAI or occasionally outside
1. Being posted at site if within Mumbai as required
2. Coordinating and managing site visits by tenant /their architect/ design team for the purpose of
the fit out.
3. Coordinating & managing joint measurements with tenant / his design team/contractor for the
purpose of agreement.
4. Resolving tenant’s queries w.r.t. the site/grey shell
5. Coordinating with Client’s Project engineers to ensure completion of grey shell for the purpose
of handover
6. Coordinating with the tenant’s contractor & Clients Operations team for a kick off meeting at the
start of fit out.
7. Coordinating with tenant for board out of property and getting it executed before move-in
8. Ensure that the fit out is in accordance with the approved design.
9. Identifying and escalating any deviation from the approved design.
10. Resolve any technical queries /issues during the course of fitout
11. Coordinating with the Client’s Project/Engineering/Operations team for regular site inspections
of each fit out as per the fit-out processes and generate reports of the same.
12. Develop periodical MIS reports of the fit-outs for the management.
13. Generate Fit Out Completion Report
14. De-scoping activities coordination for any unit which becomes vacant.
15. Get involved in miscellaneous works related to interiors technical aspects, CAD drawings,
signages etc.