AM/DM- Executive Assistant to CFO

Job Description:

We are looking for a highly organised, proactive, and trustworthy Executive Assistant to provide comprehensive administrative and strategic support to the CFO and AVP - IPO & IR &. The role requires exceptional coordination skills, strong business acumen, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

Key Responsibilities

1. Executive Support

• Manage and prioritise calendars for the CFO & AVP – IPO & IR, ensuring effective time management.
  
• Schedule internal and external meetings, calls, and appointments across time zones.
  
• Prepare meeting agendas, presentations, reports, and follow-up action trackers.
  
• Act as a point of contact between executives and internal/external stakeholders.
  

2. Coordination & Communication

• Facilitate seamless communication across leadership teams, business units, and external partners.
  
• Draft and review emails, reports, and communication on behalf.
  
• Coordinate leadership meetings, board meetings, and investor discussions.
  

3. Travel & Logistics Management

• Plan and manage domestic and international travel, including itineraries, accommodations, and expense tracking.
  
• Ensure smooth execution of travel plans with contingency readiness.
  

4. MIS & Data Management

• Track key business metrics, dashboards, and action items for leadership reviews.
  
• Maintain organised records, documents, and confidential files.
  
• Support the preparation of financial and operational reports in coordination with teams.
  

5. Project & Stakeholder Management

• Track progress of key strategic initiatives and follow up with stakeholders on deliverables.
  
• Ensure timely closure of action items from leadership reviews.
  
• Support cross-functional projects requiring executive oversight.
  

6. Confidentiality & Governance

• Handle sensitive and confidential information with the highest level of discretion.
  
• Ensure compliance with organisational policies and governance frameworks.