Executive Assistant - Location Borivali ( 6 days working )

Job Description:

We offer a collaborative work environment that encourages learning, ownership, and professional growth.

Location

Borivali East, Western Express Highway (Near Metro Mall), Mumbai

Working Days & Timings

• Monday to Saturday
• 9:00 AM to 6:00 PM

Leave Benefits

Paid Leaves as per company policy

Key Responsibilities

Executive & Administrative Support

• Manage the Manager's calendar, schedule meetings, and coordinate with internal and external stakeholders.
• Organize meetings, prepare MOM (Minutes of Meeting), and follow up on action items.
• Coordinate day-to-day administrative activities and ensure timely completion of assigned tasks.
  
  

  Customer Coordination

  • Log, track, and follow up on customer enquiries.
  • Coordinate with Sales, Technical, Production, and other internal teams to ensure timely responses to customer requirements.
  • Maintain regular communication with customers regarding project updates and documentation.

  Documentation & Quality Support

  • Consolidate, maintain, and update technical, commercial, and quality-related documents.
  • Ensure documentation is accurate, organized, and audit-ready.
  • Support quality processes through systematic record-keeping and documentation management.

  Technical Documentation & Tender Support

  • Prepare and maintain Bill of Materials (BOM) for projects and products.
  • Assist in the preparation, compilation, and timely submission of tender documents.
  • Coordinate with technical and commercial teams to collect and verify inputs required for tenders.
  • Maintain records of submitted tenders and related documentation.

  Required Qualifications

  • B.E./B.Tech in Electrical Engineering.
  • Minimum 2 years of relevant experience in a similar role, preferably in the Manufacturing, EPC, Power, or Industrial Equipment sector.
  • Experience in quality documentation, technical documentation, BOM preparation, and tender documentation.
  • Strong organizational, coordination, and multitasking abilities.
  • Proficiency in MS Excel, Word, and PowerPoint.
  • Good written and verbal communication skills.
  • Familiarity with e-tendering portals such as GeM, CPP Portal, or similar platforms will be an added advantage.
  • Ability to work independently, prioritize tasks, and meet deadlines.

  Desired Skills

  • Attention to detail and accuracy.
  • Strong follow-up and coordination skills.
  • Problem-solving mindset.
  • Professional communication and interpersonal skills.
  • Ability to handle confidential information with discretion.

  Why Join Us?

  • Opportunity to work in a fast-growing engineering organization.
  • Exposure to technical documentation, quality systems, and tender management.
  • Collaborative work environment with learning and growth opportunities.
  • Stable role with opportunities for career development.