HR & Admin Executive

Job Description:

Role Summary

We are looking for a proactive and organised HR & Admin Executive to manage day-to-day human resources and administrative operations at Kusum Metals. The role involves recruitment coordination, employee management, attendance and leave administration, payroll coordination, statutory compliance support, documentation and office administration. Experience in shipping, logistics, freight forwarding or a related industry is preferred.

KRA: Task / Activities

• Coordinate end-to-end recruitment, including job postings, candidate screening, interview scheduling and follow-ups.
• Manage employee onboarding, joining formalities, documentation and exit processes.
• Maintain employee records, attendance, leave, HR databases and personnel files.
• Coordinate payroll inputs, salary processing and employee-related documentation.
• Support HR policies, employee engagement initiatives and statutory compliance requirements, including PF, ESI, professional tax and other applicable labour compliances.
• Manage day-to-day office administration, vendors, service providers, office supplies, equipment and facilities.
• Coordinate travel arrangements, accommodation bookings, meetings and general office requirements.
• Manage office expenses, invoices, bills and administrative documentation.
• Support audits, statutory filings and compliance documentation in coordination with consultants or internal teams.
• Maintain confidentiality of employee information and company records and ensure timely reporting

KPI: Performance Metrics

• Timely completion of recruitment coordination, interview scheduling and follow-ups.
• Accuracy and timely maintenance of employee records, attendance, leave and HR documentation.
• Timely coordination of payroll inputs and salary-related documentation.
• Timely completion of administrative tasks, vendor coordination and office requirements.
• Proper maintenance of statutory compliance records, audit documents and periodic reports.

Desired Profile / Criteria / Skills :

1. Required Skills

   • Recruitment coordination and employee documentation
   • Attendance, leave management and payroll input coordination
   • HR administration and office management
   • MS Excel, MS Word and email communication
   • Good communication, coordination and organisational skills

   Preferred skills

   • Experience in shipping and logistics
   • Experience in freight forwarding or related industries
   • Familiarity with HRMS tools
   • Knowledge of applicable statutory compliance requirements