Executive Assistant at Kalbadevi in Mumbai

Job Description:

Qualification: Any Graduate/Post Graduate
Experience: minimum 3 to 5 years of experience in corporate industry.
Work location: Kalbadevi in Mumbai

Duties and Responsibilities
Maintaining calendars – arranging, coordinating and prioritize complex scheduling and logistics.
Providing telephone coverage – answering executive phones, taking accurate messages, knowing executive’s where abouts at all times, handling urgent calls with appropriate judgment.
Arranging (includes selection of date, time, and location) internal and external meetings & noting down the minutes of the meetings (internal meetings typically require extensive coordination).
Conducting extensive online and off-line research as requested.
Composing and typing agendas and correspondence for special events, board meetings, committee meetings and development activities.
Responsible for handling all travel arrangements (domestic and international) including hotel, accommodations, airline reservations, Visa documentation, issuance of Passports rental cars, off-site meeting venues.
Arranging special meeting facilities (e.g. food, PC projector, etc.); sending meeting confirmation emails; preparing and distributing meeting materials.
Preparing various materials when requested, using PowerPoint, Word, and Excel.
Handling special projects for the Director.
Managing internal communications, including social media.
Undertaking occasional receptionist duties.
Sending occasional wishes to the clients.
Maintaining Integrity and Professionalism.

Skills Required
Good Energy Level
Confidence
Excellent Communication Skills
Perseverance
Patience
Excellent interpersonal skills
High degree of multi-tasking and time management capability.