Executive Assistant/ Personal Assistant to COO, Andheri, Mumbai

Job Description:

Designation : EA cum PA to COO

Division – PPD – Protec

Location: Mumbai

Experience 3+ Years

Job Title: Personal Assistant to COO

Job Summary

We are seeking a highly organized, proactive, and dependable Personal Assistant to provide comprehensive administrative, business, and personal support to the COO. The role requires excellent coordination skills, confidentiality, attention to detail, and the ability to manage both professional and personal commitments efficiently.

Key Responsibilities

Executive Support
 Manage the COO's calendar, meetings, appointments, and travel schedules.
 Coordinate internal and external meetings, prepare agendas, and track action items.
 Handle correspondence, emails, presentations, reports, and other business documents.
 Liaise with internal teams and external stakeholders on behalf of the COO.

Administrative and Coordination
 Monitor deadlines, follow up on key deliverables, and ensure smooth execution of tasks.
 Organize business events, conferences, and leadership meetings.
 Maintain confidential records, files, and important documents.

Personal Assistance
 Manage personal appointments, travel bookings, reservations, and schedules.
 Coordinate personal errands, family-related commitments, and special requests as required.
 Handle personal documentation, bill payments, renewals, and other administrative tasks.
 Provide end-to-end support in managing both professional and personal priorities.

Qualifications and Experience
 Graduate in any discipline.
 3-8 years of experience as a Personal Assistant/Executive Assistant supporting senior leadership.
 Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Key Skills

 Excellent communication and interpersonal skills.
 Strong organizational and multitasking abilities.
 High level of discretion, confidentiality, and professionalism.
 Attention to detail and ability to work under pressure.
 Proactive approach and problem-solving mindset.

Preferred: Experience supporting CXO-level executives and handling both official and personal assignments.