Secretarial and compliance

To ensure carrying out all the routine compliances of the secretarial and NHB/ RBI and other compliance functions and assist in all major secretarial and NHB/ RBI and other compliance activities and such other work delegated from time to time.

Perspective

Key Performance Indicators

Business & Financial Management

a.   To ensure forms/returns/registers are prepared accurately and filed timely

b.   To ensure creation and maintenance of secretarial records/registers and ensure that they remain updated all the time.

c.    To assist/ensure listing, tracking and compliance with the statutory provisions under the Company law, SEBI/ NHB/ RBI/ IRDA laws/related laws and improve compliance levels

d.   To prepare all relevant meetings’ documents/papers efficiently, to assist in smooth conduct of the meetings and in timely closure of post meeting compliances/ follow up matters

e.   To ensure all the audits are completed in time and always aim for clean audit reports

f.     To assist in carrying out all other compliances and assignments as may be delegated from time to time in accurately and efficiently

Portfolio Management

NA

People / Team

-                   To ensure prompt and effective coordination in cordial manner. Build and maintain cordial relation with all internal and external stake holders statutory authorities, stock exchanges, Debenture Trustees, R &T agents, Consultants, Regulators, Other departments, etc

-                   To prepare training plans for the juniors and track their progress. To help them handle assignments independently

-                   To provide qualitative and timely assistance to seniors whenever called for

Process / Quality Improvement

-          Finalising and submitting process manuals, checklists, trackers etc

-          Improving compliance and administrative processes

-                   To accurately prepare, finalising and submit process manuals, checklists, trackers, etc in time

-                   To assist in improving the compliance and administrative processes continually

Grade

O1 to 04

M1 to M3

SM1 to SM3

Nos.

-

-

-

Sr. No.

Direct Reportees

(functional title/role title)

Indicate brief job purpose

1

To be decided

2

Area

Decisions taken

Decisions recommended

Resolution TAT

Can decide on resolution TAT

Recommend improvements

Process Changes

Recommendatory

Communication

Can communicate within the organization and depending on progress, can communicate with external stakeholders (except regulators)

Sr. No

Task performed

1

Plan and track progress the work related to Board/Board Committees/General meetings

2

To list out the various documents to be filed with stat authorities, track progress and ensure timely completion