Executive - Business Human Resources, Mumbai

Job Description:

Job Title Executive - Human Resources

Department Business HR

Reporting to Manager - HR

Grade L1/2

Jobs Reporting Into None Location/Unit Sales Deco Location

Role Description

Handling the responsibility as Business HR Executive in Divisional HR team driving Divisional HR agenda and supporting central agenda.

Primary Responsibilities

ELC for employees

• Ensure timely completion of Confirmation process, transfer process and separation process ensuring good experience for the employee. Address employee queries in this regard.
• Query Resolution - Any query regarding policy clarification/employee life cycle processes to be resolved to its conclusion within 20 days through Sampark Helpdesk/Calls/mails.
• Proactively ensuring better understanding of policies and processes in Executives through communication during open houses, induction programmes, mailers, etc.
• Preparing Exit Trackers & Analyzing the Attrition data.

Recruitment

• Smooth recruitment process being conducted - either by self or through the branch OA
• After selection carry out joining formalities in time - appointment letters to be shared on date of joining.
• Maintaining a recruitment source performance tracker - focusing on zero cost processes (referrals, Naukri, etc.)
• Maintaining employee file and preparation of Monthly Manpower Report & maintaining Recruitment status sheet. Managing and maintaining manning data and highlighting discrepancies.
• Ensuring joining mails, Circular information
• Conference calls with new joiners to ensure smooth first few days and providing HRIT and Payroll System compliances on PAPF, HRIT, Sampark, etc.

Accuracy and timeliness in data maintenance and reporting.

• Ensure necessary actions in HRIT have been taken on time and provide payroll input on time
• Correcting HRIT data to match actual employee data as and when required
• Compilation & checking of Payroll input (Across Divisions) & Additions to payroll input sending it to Payroll Department on the given deadlines.
• Compiling & Sending the Mediclaim Data from all divisions, & sending it to Corporate Finance team on monthly deadlines.
• Automation of reports on the system, Conduct data audits and systems checks to report issues.

Learning and Development

• Compilation of learning needs from the HRIT system and analyzing to arrive at key learning agenda for the year
• Timely and effective Implementation of learning interventions like ECA, LEAD and other interventions as planned with necessary tie-ups with vendors, hotels, etc. Handling logistical arrangements for participants and trainers.
• Use of the 3i portal for creation of courses, assignments, data reporting. Driving use of e- learning courses on 3i portal. 3i Administration agenda.
• Compilation of learning reports, feedback reports and suggesting improvements
• Driving follow-up action with employees on learning agenda

Bill Processing and Vendor Management

• Getting all necessary documents from vendors, processing the bill in the correct format, highlighting any approvals required, sharing status of bill processing back to the vendor. All bills should be processed by 30 days of invoice being received Engagement
• Newsletters and other communication
• Unit and Market visits to establish rapport with Executives and Unit Heads PAPF
• Report generation and communication for PFMS at various stages of the process
• Timely Follow ups on ensuring completion and support for ensuring system readiness.

People interfaces involved are –HR team and Other Stakeholders

External  Recruitment consultants, Learning and Development consultants, Trainers, Hotels, Various support teams

Role Requirements / Specifications

Desired

Functional Competencies Word, Excel, Powerpoint Skills, Brief understanding of SuccessFactors, Mail and Communication Drafting skills

Behavioral Competencies

Should be comfortable with travelling.