PERSONAL ASSISTANT ( PA ) TO DIRECTOR - RAIPUR

Job Description:

Key Responsibilities:

1. Calendar Management:

   • Manage and prioritize the director's calendar, scheduling appointments, meetings, and events.
   • Coordinate with internal and external parties to arrange meetings and ensure availability.

2. Communication and Correspondence:

   • Screen and manage the director's emails, phone calls, and other forms of communication.
   • Draft, proofread, and edit correspondence, reports, and presentations on behalf of the director.

3. Travel Coordination:

   • Arrange domestic and international travel logistics, including flights, accommodations, and transportation.
   • Prepare travel itineraries and ensure all necessary arrangements are in place.

4. Meeting Coordination:

   • Organize and coordinate meetings, conferences, and presentations.
   • Prepare meeting agendas, materials, and documentation.

5. Document Management:

   • Maintain and organize files, records, and confidential information.
   • Ensure that documents are properly archived and easily accessible.

6. Task Delegation:

   • Assist in managing tasks and assignments, ensuring that deadlines are met.
   • Coordinate with other departments or team members to facilitate task completion.

7. Office Management:

   • Oversee the smooth running of the director's office, including ordering supplies and managing office equipment.
   • Handle administrative tasks such as expense reports and budget tracking.

8. Stakeholder Liaison:

   • Act as a point of contact between the director and internal/external stakeholders.
   • Build and maintain positive relationships with key contacts.

9. Confidentiality:

   • Handle sensitive and confidential information with discretion and professionalism.
   • Uphold a high level of confidentiality in all aspects of the role.

10. Problem Solving:

    • Anticipate and proactively address issues or challenges that may arise in the director's day-to-day activities.
    • Provide solutions and recommendations as needed.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience as a Personal Assistant or Executive Assistant.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software (e.g., Microsoft Office suite).
• Ability to work independently and handle tasks with minimal supervision.

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