EXECUTIVE ASSISTANT TO DIRECTOR - VISAKHAPATNAM

Job Description:

Required Executive Assistant to the Managing Director

For Raipur, Chhattisgarh based NSE/BSE listed, pan India transport service provider.

Responsibilities:
Executive Assistant to be plays an essential part in ensuring the smooth running of the Director’s Office, providing efficient and accurate administration support to the Director.
Responsibilities will include diary management, complex travel arrangements and expenses, managing correspondence, as well as discretely handling confidential and sensitive information, information gathering and web searching.

Administration Role:
♦ Proactively managing the Director’s complex and flexible diary, assisting him to maximize his time productivity, such as advising him on upcoming commitments, prioritization, managing regular changes and dealing professionally with competing meeting requests.
♦ Making complex travel arrangements (including international), hotel bookings, visa requirements etc.
♦ Managing the Directorate filing systems, mailing list and contacts database, taking telephone messages and dealing appropriately with incoming and outgoing post.
♦ Participating in team meetings, retreats and other company events.
♦ Other clerical duties and special projects as arise.

Finance and legal Role:
♦ Responsible for processing all expense claims, recording and monitoring Director’s expenditure within agreed guidelines.

Liaison Role:
♦ Working with Director to respond to general information requests and to disseminate information through e-mail, mail, publications and web pages.
♦ Providing assistance to visitors and staff as appropriate to their position, seniority and urgency.
♦ Liaising with the Director and actively updating his work plan, projects and responsibilities, including monitoring of commitments and deadlines, maintaining confidentiality.

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