Operations Executive

Job Description:

Greetings from Talisman HR Solutions! 

• Designation – Operations Executive
• Experience – Minimum 3 years
• Qualification – SAP B 1 Module compulsory/ BCOM/ BBA etc.
• Work Timings – 10 a.m.- 6:30 p.m.
• Working Days – Monday - Saturday
• Work Location – Fort
• Salary- Negotiable basis current package and caliber
• Other Employee Benefits – 26 days leave, LIC, PF & Gratuity.

1. Delivery Management

• Manage & schedule deliveries as per schedule planned
• Search for best & cost-effective logistic service for shipment of materials
• Execute project orders within the given time limit & correct specs materials

2. Intra-Office Operations

• Manage & co-ordinate intra-office operations
• Coordinate with dispatch team & resolve their grievances
• Help & Resolve problems faced by other departments
• Guide & Share knowledge with new joiners if they have doubts or concerns

3. Efficiency and Best Practices

• Implement best practices to increase efficiency

4. Vendor Management

• Obtain offers from multiple vendors
• Negotiate with vendors for the offers received to optimize delivery & cost
• Raise purchase orders to vendors
• Pass GRNs for materials received from vendors
• Prepare Sub Contract Purchase order for Materials being sent to factory

5. Order Processing and Documentation

• Acknowledge & verify orders from Clients/Distributors/Branch & Prepare Sale Order
• Share order acceptance with client with delivery schedule
• Prepare & Verify Delivery Challans / Invoices
• Prepare & Verify Test Certificates of valves
• Pass production orders for BOMs
• Prepare Blanket Agreement Document for LOIs received
• Respond to Client/Distributor/Branch calls/emails for availability of materials
• Remind client/distributor about due payments
• Prepare FAT documents for project orders
• Review open sale orders weekly & close the open orders at the earliest
• Review open purchase orders weekly & follow-up with factory for material supply
• Present & Review pending orders with status to management as & when requested
• Follow up for payment for the proforma invoices sent

6. Cost Management

• Prepare Landing cost for materials received from factory

7. Inventory and Warehouse Management

• Maintain & Audit warehouse inventory
• Randomly check materials received from factory for defects

8. Client Relations and Issue Resolution

• Resolve & close any issues raised by clients in the best possible way
• Monitor & Take approval for supply to distributors if terms defined are lapsed

9. Marketing and Sales Support

• Arrange for marketing items as & when required
• Analyze monthly sales

10. Expense and Financial Approval

• Verify & Approve expenses of dispatch team

11. Technical Coordination

• Co-ordinate with SAP Consultants to resolve the issues generated in SAP

12. Service Support

• Help & Arrange spares to service team if & where necessary